Office Manager - Administrative Support - UM0512

Ubique Systems; Algeciras; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading systems company in Spain seeks an Office Manager to oversee various administrative and operational functions. Responsibilities include managing staff attendance, handling office supplies, coordinating maintenance, and organizing meetings. Ideal candidates should demonstrate strong multitasking skills and be proficient in office management. This role offers the chance to create an engaging workplace environment and ensure smooth operations.

Responsabilidades

• Oversee opening and closing procedures.
• Manage staff attendance and scheduling.
• Maintain office supplies inventory.
• Coordinate facility maintenance.
• Manage mail and courier services.
• Schedule meetings and rooms.
• Handle communication and correspondence.
• Track expenses and budgeting.
• Ensure compliance and documentation.
• Support and engage staff.
• Manage visitor access.
• Coordinate IT and systems support.
• Maintain filing and record keeping.
• Oversee office cleanliness.
• Provide internal communication updates.
• Arrange travel and accommodations.
• Control office access.
• Support onboarding for new employees.
• Monitor office utilities.
• Assist with event planning.
• Manage equipment.
• Coordinate training and seasonal activities.
• Handle lunch orders and catering services.

Descripción del empleo

Office Manager

Scope of Management

• Opening and Closing Procedures
• Staff Attendance and Scheduling
• Office Supplies Inventory
• Facility Maintenance Coordination
• Mail and Courier Management
• Meeting and Room Scheduling
• Communication and Correspondence
• Expense Tracking and Budgeting
• Compliance and Documentation
• Staff Support and Engagement
• Visitor Management
• IT and Systems Support Coordination
• Filing and Record Keeping
• Office Cleanliness Oversight
• Internal Communication Updates
• Travel and Accommodation Arrangements
• Office Access Control
• Support for Onboarding New Employees
• Monitor Office Utilities
• Assist with Event Planning
• Equipment management
• Training coordinator and seasonal activities
• Manage Lunch orders
• Catering services