Office Manager - Administrative Support - Bilingual (Spanish & English)

Ubique Systems UK Limited; Algeciras; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A prominent management firm located in Algeciras seeks a Bilingual Office Manager fluent in Spanish and English. This role encompasses various responsibilities including managing office operations, scheduling staff, overseeing compliance and documentation, and coordinating IT support. The ideal candidate will demonstrate proficiency in both languages and possess excellent organizational skills. Join us to contribute to a dynamic work environment with diverse challenges.

Responsabilidades

• Manage opening and closing procedures for the office.
• Oversee staff attendance and scheduling.
• Coordinate facility maintenance and office supplies inventory.
• Handle communication and correspondence effectively.
• Assist with budgeting and expense tracking.
• Support onboarding of new employees.

Descripción del empleo

Bilingual Office Manager (Spanish & English)

Scope of Management:

• Opening and Closing Procedures
• Staff Attendance and Scheduling
• Office Supplies Inventory
• Facility Maintenance Coordination
• Mail and Courier Management
• Meeting and Room Scheduling
• Communication and Correspondence
• Expense Tracking and Budgeting
• Compliance and Documentation
• Staff Support and Engagement
• Visitor Management
• IT and Systems Support Coordination
• Filing and Record Keeping
• Office Cleanliness Oversight
• Internal Communication Updates
• Travel and Accommodation Arrangements
• Office Access Control
• Support for Onboarding New Employees
• Monitor Office Utilities
• Assist with Event Planning
• Equipment Management
• Training Coordinator and Seasonal Activities
• Manage Lunch Orders
• Catering Services