Office Manager

HappyRobot; Madrid; Presencial; EUR 24.000 - 36.000; Jornada completa

Descripción de la vacante

HappyRobot is seeking an organized Office Manager to keep operations running smoothly in Madrid. You will oversee day-to-day office tasks, coordinate events, and support People Ops during onboarding, ensuring a welcoming, efficient work environment.

This role offers ownership, autonomy, and the chance to shape a high-growth AI startup culture. Join a fast-paced team backed by top investors where speed and focus drive impact.

Formación

• 3+ years of office management, administrative, or operations experience (startup experience preferred).
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills; a team player who enjoys supporting others.
• Comfortable with technology and productivity tools (Google Workspace, Slack, etc)
• Proactive problem-solver who thrives in a dynamic, fast-paced environment.
• Ability to handle confidential information with discretion.

Responsabilidades

• Oversee day-to-day office operations, including supplies, equipment, and vendor management.
• Serve as the first point of contact for employees, guests, and external partners.
• Coordinate company events, team-building activities, and offsites.
• Manage relationships with vendors, landlords, and service providers.
• Support People Ops with onboarding, new hire setup, and employee experience initiatives.
• Ensure the office environment is welcoming, safe, and aligned with company culture.
• Assist leadership with administrative support as needed.

Conocimientos

Office management

Administrative experience

Operations experience

Startup experience

Team support

Technology proficiency

Herramientas

Google Workspace

Slack

Descripción del empleo

About HappyRobot

HappyRobot is the infrastructure for enterprises to build and orchestrate AI workforces. Our AI workers don't just communicate - they make decisions, take action, and run operations autonomously across voice, email, and enterprise systems. Born in Y Combinator (S23) and backed by a16z and Base10 with over $60M raised, we power critical operations for global enterprises worldwide.

Our platform is battle-tested in the most demanding environments - where AI has real consequences. We started in logistics, built our own voice stack, models, and orchestration layer from the ground up, and are now bringing that infrastructure to every enterprise that runs the real economy. Learn more about our vision in our manifesto.

About the Role

We’re looking for a highly organized, proactive, and resourceful Office Manager to keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast-paced, high-growth environment.

Key Responsibilities

Oversee day-to-day office operations, including supplies, equipment, and vendor management

Serve as the first point of contact for employees, guests, and external partners

Coordinate company events, team-building activities, and offsites

Manage relationships with vendors, landlords, and service providers

Support People Ops with onboarding, new hire setup, and employee experience initiatives

Ensure the office environment is welcoming, safe, and aligned with company culture

Assist leadership with administrative support as needed

Qualifications

3+ years of office management, administrative, or operations experience (startup experience preferred)

Excellent organizational and multitasking skills with strong attention to detail

Strong communication and interpersonal skills; a team player who enjoys supporting others

Comfortable with technology and productivity tools (Google Workspace, Slack, etc)

Proactive problem-solver who thrives in a dynamic, fast-paced environment

Ability to handle confidential information with discretion

Opportunity to work at a high-growth AI startup, backed by top investors.

Rapidly growing and backed by top investors including a16z, Y Combinator, and Base10.

Ownership & Autonomy - Take full ownership of projects and ship fast.

Top-Tier Compensation - Competitive salary + equity in a high-growth startup.

Work With the Best - Join a world-class team of engineers and builders.

Extreme Ownership

We are “majos”

Urgency with Focus
Create the highest impact in the shortest amount of time. Move fast, but in the right direction. We operate with speed because time is our most limited resource. But speed without focus is chaos. We prioritize ruthlessly, act decisively, and stay aligned. We aim for high leverage: the biggest results from the simplest, smartest actions. We’re running a high-speed marathon — not a sprint with no strategy.

Talent Density and Meritocracy
Hire only people who can raise the average; ‘exceptional performance is the passing grade.’ Ability trumps seniority. We believe the best teams are built on talent density — every hire should raise the bar. We reward contribution, not titles or tenure. We give ownership to those who earn it, and we all hold each other to a high standard. A-players want to work with other A-players — that’s how we win.

First-Principles Thinking
Strip a problem to physics-level facts, ignore industry dogma, rebuild the solution from scratch. We don’t copy-paste solutions. We go back to basics, ask why things are the way they are, and rebuild from the ground up if needed. This mindset pushes us to innovate, challenge stale assumptions, and move faster than incumbents. It’s how we build what others think is impossible.