Office Manager

Neumann&Müller Iberia S.L.; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading technical implementation company in Barcelona seeks a motivated Office Manager to handle administrative tasks and office management. The ideal candidate will have experience in office management, strong organizational skills and be fluent in Spanish and English. Responsibilities include managing administrative processes, supporting HR, and coordinating with authorities. Enjoys improving workflows and creating a positive work environment.

Formación

• Experience in office management or back office roles.
• Strong organizational skills and understanding of commercial workflows.
• Ability to work with digital tools and help improve workflows.

Responsabilidades

• Manage all office and administrative processes effectively.
• Maintain provider contracts and personnel files.
• Coordinate with Spanish authorities and external partners.
• Support HR processes including onboarding and offboarding.
• Digitalize administrative workflows for better efficiency.

Conocimientos

Office management

Organizational skills

Knowledge of Spanish administrative processes

Fluent Spanish

Fluent English

Knowledge of German

Herramientas

MS Office suite

Cloud systems

Descripción del empleo

Company Description

For our national and international customers, we have been one of the most in demand companies for the technical implementation of events for 40 years. As one of the market leaders in Germany, we have been offering our customers this experience as a full-service provider in Barcelona since 2021.

Our internationally positioned, multilingual team ensures the perfect technical implementation of events, trade fairs and conferences - from the planning phase to execution and debriefing. In order for these individual projects to be successfully implemented, a team with local know-how, great expertise and a lot of motivation is required. We know very well that we can only be successful as a team and we want to position ourselves accordingly.

Role Description

• You light up our office! Your energy brings a fresh spark to everything you touch: office management, facilities, scheduling, travel bookings, accounting coordination, and every administrative task. And of course, you’re always the first to jump in and help your colleagues.
• You truly care about the people around you. Our teams and our office environment mean a lot to you, and you make sure everyone feels supported. You take initiative, handle what’s needed, and keep everything running smoothly.
• With your colleagues right at your side, you’re always ready to collaborate - whether it’s admin work, onboarding new teammates, organizing team events, or anything else that helps the team shine.
• You love improving things, creating new ideas, and bringing your creativity into the team. And when you’re unsure about something, you ask without hesitation - because getting it right matters to you.

Your profile

Professional qualifications

• You ideally bring experience in office management, back office roles, assistance, or similar positions.
• You have solid knowledge of Spanish administrative processes.
• You understand commercial workflows and have strong organisational skills.
• You feel confident using common digital tools such as the MS Office suite and cloud systems.
• You speak Spanish and English fluently, both written and spoken.
• Knowledge of German is a clear plus.

Your tasks

• Manage all office and administrative processes, including document and deadline management.
• Maintain providers´ contracts, personnel files, and company documents.
• Serve as the main contact for Spanish authorities and coordinate with tax advisors, labour consultants, banks, and service providers.
• Support HR processes such as onboarding, offboarding, and employee enquiries.
• Prepare documents for internal and external partners.
• Improve and digitalise administrative workflows and help build a scalable office setup.
• Work closely with management by independently prioritising, coordinating, and implementing administrative tasks.