Office Manager

Nuitée; Barcelona; Presencial; EUR 42.000 - 52.000; Jornada completa

Descripción de la vacante

At Nuitée, we are seeking a hands-on Office Manager to take ownership of our on-site workplace experience in Barcelona and ensure the office runs smoothly every day. You’ll manage facilities, suppliers, events, onboarding, and employee needs, shaping our culture in a growing, international team.

You’ll collaborate with the People team and external partners to keep the office aligned with needs of a scaling company. This role is ideal for someone proactive, highly organised, and on-site focused.

Formación

• 3+ years of experience in office management, workplace experience, facilities, administration or a similar role.

Responsabilidades

• Own the day-to-day running of the Nuitée office in Barcelona.
• Ensure the office is clean, organised, safe, and fully operational.
• Manage relationships with landlords and external providers.
• Act as the main point of contact for office-related issues and resolve them quickly.
• Create a welcoming and productive environment for employees and visitors.
• Organise office events, team activities, lunches, celebrations and company initiatives.

Conocimientos

Office management

Facilities coordination

Vendor management

People support

Descripción del empleo

At Nuitée, we are building the API backbone for the global travel industry. Founded in 2017, Nuitée is on a mission to transform a fragmented travel ecosystem with simple, scalable, and API-first infrastructure—think “Stripe for Travel.”

By enabling seamless connectivity between hotels, OTAs, fintechs, super-apps, and businesses, some of which are entering the travel market for the first time, Nuitée empowers companies to deliver reliable travel products effortlessly. Our robust platform simplifies complex supplier networks, offering direct access to hotel inventory with better pricing, coverage, and technology.

With teams across the globe, including hubs in London, New York, San Francisco, Palma de Mallorca and Casablanca, Nuitée has grown into a global infrastructure provider trusted by industry leaders like Hopper, Priceline, Google, and Uber.

Now backed by leading VCs and world-class investors including leaders from Booking.com , Stripe, and Shopify, Nuitée is positioned to redefine the B2B travel market, streamline operations for hotels, and enable new applications through cutting-edge APIs.

Nuitée is at the forefront of a revolution—delivering AI-powered, smarter, and more personalized travel experiences for a new era.

About the role

We're looking for a hands-on, proactive and people-focused Office Manager to take ownership of our on-site workplace experience in Barcelona and make sure our office runs smoothly, every single day.

You’ll own the day-to-day office experience end to end; from facilities and suppliers to events, employee needs and workplace improvements. As Nuitée continues to scale, our Barcelona office plays a growing role in bringing teams together and shaping our culture, and we're looking for someone who takes real pride in creating a great place to work.

You’ll work closely with the People team, as well as external suppliers and building management, to make sure the office keeps pace with the needs of a growing, increasingly international team.

This role sits at the centre of the office; ideal for someone who enjoys building relationships, solving problems on the spot, and making a visible, everyday impact on how it feels to work at Nuitée.

What makes it interesting for you:

• You own the office experience end to end; this isn't a support function, you're the person who shapes how Nuitée feels day to day
• You work across the whole business; People, suppliers, landlords, new hires, leadership — with real visibility from day one
• You get to build, not just maintain; as the team grows, the standards and traditions you set become how the Barcelona office runs going forward
• Real, visible impact: every improvement you make is felt immediately by the people around you

What you'll do

Office & facilities

• Own the day-to-day running of the Nuitée office in Barcelona
• Ensure the office is clean, organised, safe, and fully operational
• Manage office supplies, equipment, furniture, meeting rooms, access cards and general facilities
• Manage relationships with landlords and external providers
• Act as the main point of contact for office-related issues and resolve them quickly

Culture & experience

• Create a welcoming and productive environment for employees and visitors
• Organise office events, team activities, lunches, celebrations and company initiatives
• Support onboarding and offboarding from an office and facilities perspective, so new employees have everything they need from day one
• Gather employee feedback and identify opportunities to improve the office experience

Suppliers & budget

• Manage relationships with office suppliers and service providers
• Request quotes, negotiate where appropriate, and ensure services are delivered to the expected standard
• Ensure invoices and payments are correctly processed
• Identify opportunities to improve efficiency and reduce unnecessary costs

People & admin support

• Support HR with office-related employee processes and documentation
• Maintain accurate records of office assets, access, suppliers and contracts
• Support visitors, candidates and external partners when they're on site
• Help coordinate company-wide initiatives and internal events
• Support local HR and administrative requirements as needed

Health & safety

• Ensure the office meets company and local health and safety requirements
• Coordinate emergency procedures, building access and workplace safety requirements
• Maintain relevant documentation and ensure issues are escalated appropriately

This role fits someone who:

• Has 3+ years of experience in office management, workplace experience, facilities, administration or a similar role
• Has managed an office or workplace independently
• Is highly organised, with excellent attention to detail
• Is proactive and comfortable taking ownership without needing constant direction
• Communicates clearly and builds relationships easily
• Is comfortable managing suppliers, budgets and external relationships
• Has strong problem-solving skills and a hands-on approach
• Can manage multiple priorities in a fast-paced, growing environment
• Is positive, approachable and genuinely people-focused
• Is comfortable being fully on-site and acting as the face of Nuitée in the office
• Is fluent in English and Spanish

You’ll do well here if you take pride in the details, enjoy being at the centre of things, and like being the person people rely on when something needs sorting.

If that sounds like you, we'd love to hear from you.

Why Nuitee?

At Nuitée, we’re not just reimagining travel—we’re building the infrastructure to power it.

• Massive Market Opportunity: We are tackling the $9.9tn travel industry, starting with the $75 billion B2B hotel market, a fragmented space filled with outdated systems, gatekeepers, and inefficiencies. Nuitée’s API-first platform is solving this, enabling businesses to access hotel inventory seamlessly and at scale.
• World-Class Backing: Backed by Accel and visionary leaders across tech and travel—including Booking.com, Stripe, and Shopify,we’re equipped to scale our ambition globally.
• Bootstrapped Resilience, Startup Agility: Having grown profitably for years without external funding, we combine operational discipline with the speed and innovation of a scaling startup.
• Global Impact: Our infrastructure supports partners like Google, Grab, worldwide fintechs, superapps, travel companies and others
• AI-Driven Innovation: Nuitée is uniquely positioned to power the future of travel in the AI era—enabling seamless, intelligent, and hyper-personalized travel interactions.

By joining Nuitée, you’ll be part of a team that’s building a category-defining platform. You’ll work on a global scale, innovate alongside industry leaders, and help drive the next phase of travel technology. If you’re excited to push boundaries, redefine a multi-trillion-dollar industry, and grow with us—Nuitée is the place for you.

By submitting your application, you consent to Nuitée processing your personal data for the purposes of assessing your suitability for employment. Your information will be stored securely and will only be retained for as long as necessary for the recruitment process, or up to 6 months afterward, in accordance with our data protection policy and applicable laws. You have the right to request access, correction, or deletion of your personal data at any time by contacting us at [e-mail]. For more details, please see our Privacy Policy: Nuitée Privacy Notice 2026 .