Office Management support

Empresa Confidencial; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Una empresa internacional busca un Office Manager para apoyar las operaciones diarias en un entorno de oficina. Será responsable de coordinar la logística de la oficina y proporcionar apoyo administrativo en HR y Finanzas. Se requiere un título en una disciplina relacionada y de 2 a 4 años de experiencia en gestión de oficinas. Se valorará un nivel de inglés profesional y conocimientos en español son una ventaja. El candidato debe ser proactivo y organizado para garantizar un entorno de trabajo eficiente.

Formación

• 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.
• Attention to detail and a high level of discretion.

Responsabilidades

• Manage office facilities, equipment, and supplies to ensure operational readiness.
• Coordinate meeting rooms, internal events, and office logistics.
• Provide HR administrative support, including onboarding and employee welcome processes.
• Support Finance-related tasks like invoice processing and budget tracking.

Conocimientos

Organizational skills

Discretion

Proactivity

Communication

MS Office proficiency

Educación

Degree in Business Administration, Management, HR, Finance, or related field

Herramientas

MS Office

Digital tools

Descripción del empleo

We are seeking an Office Manager to support the day-to-day operations of an international office environment. This role is essential to ensuring operational efficiency, coordination, and a well-organized workplace, while providing key administrative support across HR and Finance functions.

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This is a hands‑on role requiring strong organizational skills, discretion, and the ability to work effectively with multiple internal and external stakeholders.

Role Overview

The Office Manager will be responsible for the smooth and efficient running of office operations, acting as a central point of contact for office-related coordination. The role combines office management responsibilities with administrative support to HR and Finance, contributing to structured and reliable business operations.

Key Responsibilities

• Manage office facilities, equipment, and supplies to ensure continuous operational readiness.
• Coordinate meeting rooms, internal events, and day-to-day office logistics.
• Act as the main point of contact for external suppliers and service providers (IT, cleaning, maintenance, catering).
• Provide HR administrative support, including onboarding coordination, workstation setup, and employee welcome processes.
• Support Finance-related administrative tasks, such as purchase requests, invoice processing, budget tracking, and vendor coordination.
• Maintain office documentation, procedures, and records, ensuring accuracy and confidentiality.
• Support internal coordination initiatives and contribute to ongoing process improvements.
• Ensure compliance with internal policies and operational standards.

Candidate Profile

• Degree in Business Administration, Management, HR, Finance, or a related field.
• 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Strong organizational skills, attention to detail, and a high level of discretion.
• Proactive, reliable, and comfortable working across multiple stakeholders.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.
• Strong command of MS Office and general digital tools.