Office, Events & Travel Coordinator (Part-time)

Applivery; Madrid; Hybrid; EUR 17,000 - 22,000; Part time

Benefits offered by this job

Friday early finish (3:00 PM)

Wellness stipend

Health insurance after 1 year

Referral bonus €500

Job summary

Applivery in Madrid is seeking an organized Office, Events & Travel Coordinator to support our fast-growing team. This part-time role focuses on travel, events, and daily office operations to keep the workplace welcoming and efficient.

You will manage corporate travel bookings, plan and execute events, maintain supplies, and assist with onboarding for new hires. Thursday afternoon availability is required, with the rest of the schedule flexible.

Qualifications

• Administrative background or studies in Administration or Event Management.
• Excellent organizational skills and strong attention to detail.
• Outstanding interpersonal and communication abilities.
• Fluent in Spanish with a working level of English (B2).

Responsibilities

• Travel management: coordinate and book corporate travel (flights, trains, accommodations, transfers).
• Event coordination: plan, set up, and execute internal and external events.
• Office management: maintain a welcoming workspace, stock supplies, and handle facilities issues.
• Employee experience: support onboarding logistics for new hires.
• Vendor communication: liaise with travel agencies, event spaces, catering, and office suppliers.

Skills

Administrative experience

Event management

Travel coordination

Office management

Vendor communication

Education

Administration training

Event Management training

Tools

Excel

Google Sheets

Job description

Office, Events & Travel Coordinator (Part-time)

Madrid, Spain Hybrid Part-time Entry Level

About the Role

We are looking for a highly organized and proactive Office, Events & Travel Coordinator to become the heartbeat of our workplace. Your mission will be to ensure our team has a seamless daily experience, managing everything from corporate travel to engaging office events. Whether you bring hands-on administrative experience, training in event management, or are looking for a reliable part-time role for the long term—you want to hear from you.

Schedule & Location Setup:

Hours: Part-time role (25 to 30 hours per week).

Location: Minimum of 3 days a week at the office (with flexibility to come in on other days if physical presence is required for specific events).

Flexibility: Mandatory availability on Thursday afternoons. The rest of your schedule is highly flexible and can be adapted to mornings or afternoons (until 6:30 PM).

What You Will Do

As our Coordinator, you won't just be doing administrative tasks; you will be a key player in fostering our company culture.

Travel Management: Coordinate and book corporate travels, including flights, trains, accommodations, and transfers for our team members and executives.

Event Coordination: Help plan, set up, and execute internal and external events (team buildings, meetups, afterworks, company offsites). This is why your Thursday afternoon availability is key!

Office Management: Ensure our physical workspace is welcoming, fully stocked, and running smoothly. You will be the go-to person for office supplies, catering, and resolving day-to-day facilities issues.

Employee Experience: Assist with the onboarding logistics for new hires (welcome packs, desk setup) and help foster our vibrant company culture.

Vendor Communication: Liaise with travel agencies, event spaces, catering services, and office suppliers to negotiate and manage bookings and budgets.

What You Will Need

Experience: Open to diverse backgrounds. Whether you have previous administrative experience or have completed studies/training in Administration or Event Management, we want to meet you.

Organization & Detail: Exceptional organizational skills and a sharp eye for detail. You are someone who plans ahead, anticipates needs, and loves keeping things tidy.

Communication: Outstanding interpersonal and communication skills. You are approachable, positive, and ready to help.

Language: Fluent Spanish and a solid working level of English (B2) to comfortably manage bookings, vendor coordination, and team communications.

Nice to Have

Previous experience in administrative roles, front-desk, or event planning.

Familiarity with travel booking platforms or basic budgeting tools (Excel, Google Sheets).

As a certified Great Place to Work®, we believe that driving high performance goes hand-in-hand with cultivating total trust. We are scaling fast, which means our goals are ambitious and the environment is dynamic, but we back that challenge up with the autonomy, flexibility, and top-tier benefits you need to thrive.

A Culture of Growth & Connection: You’ll join a vibrant, highly collaborative team where we tackle big challenges together—and celebrate our wins just as hard. There is a massive path for professional development here, wrapped in an environment where people actually enjoy working together.

Trust & Flexibility: We operate on an objective-driven, results-oriented culture. We trust you to manage your time and balance your life effectively, without strict clock-in rules or micromanagement.

The Friday Finish: Kickstart your weekend early with short Fridays, wrapping up at 3:00 PM all year round.

Generous Time Off: Enjoy 23 days of vacation + December 24th and 31st off. Plus, your birthday is a holiday (and if it falls on a weekend, you can take the closest working day off!).

Flexible Remuneration (via Alan): Optimize your net salary with tax advantages for meals, transport, childcare, and training.

Health & Wellness: Access discounted health insurance (100% covered by Applivery after your first year) plus a monthly Wellness Stipend to spend on your choice of sport, gym, or well-being activities.

Referral Bonus: Great talent knows great talent. Recommend someone amazing to join our team and earn a €500 bonus once they successfully complete their probation period.

Why Join Applivery?

We’re proud to say we’re reshaping the industry, but don’t just take our word for it, here’s what defines us:

• Our Team – Certified by Great Place to Work®, we proudly hold the #1 spot among tech scaleups. Working at Applivery means joining a culture where your voice genuinely matters from day one. We look for passionate builders who take full ownership, love to experiment, and want to see the direct impact of their efforts on thousands of devices across the globe.
• Our Technology – Our pioneering platform earned official recognition from Gartner, receiving an Honorable Mention in the 2026 Gartner® Magic Quadrant™ for Endpoint Management Tools. We combine high-performance, cloud-native architecture with enterprise-grade security, building innovative solutions that simplify complex device management without sacrificing user experience or developer agility.
• Our Customers – Trusted by industry leaders and fast-growing scaleups globally, we power critical operations across tech, retail, healthcare, and logistics. Our customers rely on Applivery every single day to keep their workforce connected, compliant, and secure, giving us the chance to solve real-world problems for companies operating at scale.

How’s working with us in our day to day

• People first: Speak up, share your ideas, and bring your authentic self to work. We fiercely protect an environment where your holistic well-being is prioritized, and where every single voice is heard, respected, and valued.
• Think customer: We pride ourselves on being agile and deeply connected to the people who use Applivery. No matter what your specific role is, customer needs are the ultimate compass for our decisions.
• One team: We operate as a single, cohesive unit where ego takes a backseat to collective success. We understand that when you win, we all win.
• Freedom with responsibility: We don't believe in micromanagement. We hire brilliant people because we trust their judgment. At Applivery, you have absolute ownership over your processes and outcomes.
• Passion for excellence: We challenge the status quo. If you see a process that can be optimized, a line of code that can be cleaner, or a sales pitch that can be sharper, take the initiative to elevate it. We strive for greatness in everything we ship.
• Security and Reliability: We build things to last, and we build them to be bulletproof. Security is everyone's responsibility. We never cut corners when it comes to data privacy, system stability, or compliance.

We believe in creating an environment where you can do your best work while maintaining a healthy work-life balance.

Remote Friendly

Work from wherever you do your best. We support flexible, remote-first collaboration while staying closely connected as a team.

We help you stay active and healthy with financial support for your gym or sports activities. Gym support starting from month 6.

People-First Culture

We put people before processes. You’ll find a respectful, inclusive, and supportive environment where every voice matters.

Fresh fruit, quality coffee, and snacks are always available at the office to keep your energy up throughout the day.

Your wellbeing matters. We offer subsidized health insurance so you can take care of yourself and your family with peace of mind. Gym support starting from month 6

Great work deserves recognition. Our teammates regularly celebrate each other’s achievements with meaningful rewards and appreciation.