Office Coordinator

JetBrains; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading international software development company is seeking an office manager for its Madrid office. In this role, you will help create a welcoming office environment while handling administrative duties, managing supplies, and planning internal events. The ideal candidate has strong organizational skills, fluency in Spanish and English, and a hands-on approach to problem-solving. Competitive salary and various perks are offered, along with opportunities for learning and development.

Servicios

Competitive salary

Learning and development opportunities

Free meals and snacks

Modern office environment

Internal events

Formación

• Fluency in Spanish and English is essential.
• Experience with administrative processes in Spain is a strong plus.
• Hands-on experience in events organization is a plus.

Responsabilidades

• Greet visitors and manage incoming and outgoing mail.
• Handle administrative duties to ensure smooth office operations.
• Manage office supplies and comply with regulations.
• Plan internal events and create a warm office atmosphere.

Conocimientos

Organizational skills

Communication skills

Attention to detail

Problem-solving

Outgoing attitude

Descripción del empleo

JetBrains is a well-known international software development company. Since 2000, we’ve been building powerful tools that help developers be more productive and creative. With more than 2500 professionals across 10+ global locations, we know that our success depends not just on technology, but on the people behind it.

At JetBrains, we listen to our colleagues’ questions and opinions, try to understand their needs, and offer them the best possible solutions while creating an atmosphere of support and compassion. We are looking for an office manager who will nourish this kind of atmosphere in our new Madrid office.

In this role, уou will join our actively forming team in Spain and help us build a smooth, welcoming, and well-functioning office environment from the very beginning. You will enjoy the flexibility to express yourself, suggest, and implement changes to improve things in the office and around you.

As part of our team, you will:

• Take care of the office community’s needs.
• Greet visitors, receive and sort incoming mail and deliveries, and manage outgoing mail.
• Handle administrative duties and ensure that the office operates smoothly.
• Communicate with external services, manage office supplies and inventory, and place orders as necessary.
• Cooperate with government agencies and other local authorities to ensure compliance with regulations.
• Cooperate with landlords and handle rent‑related tasks and invoices.
• Help plan internal events and create a warm office atmosphere.

We’ll be happy to have you on our team if you have:

• The internal drive to make the people around you happy.
• A hands‑on approach to solving problems.
• An outgoing attitude and good communication skills.
• Organizational skills with meticulous attention to detail.
• Fluency in Spanish and English.
• Experience with administrative processes in Spain is a strong plus.
• Hands‑on experience in events organization is a plus.

Performance is rewarded!

We value strong performance and recognize it through feedback and compensation.
Here are some of our global perks:

• A competitive salary that reflects your skills and experience.
• Learning and development opportunities, including conferences, courses, and language classes, to develop your skills and advance your career.
• Free meals and snacks to keep you fueled throughout the day.
• Modern offices designed for focus, collaboration, and comfort.
• Internal events, such as company‑wide celebrations, team gatherings, and hackathons, where people connect and create.

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