Junior Executive Assistant

ING; Madrid; Hybrid; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Meal allowance

Health and life insurance

Flexible remuneration

Commuting shuttle

Wellbeing programs

Job summary

ING Bank is seeking a Junior Executive Assistant to join the Executive Assistants Team. You will be part of an expert, collaborative team delivering high-quality support across a variety of needs, including calendar management, meeting coordination, and internal events.

You will work with senior stakeholders and cross-functional teams, handling confidential information and supporting major projects. The role offers balance between on-site Madrid presence and work-from-home flexibility within ING

Qualifications

• Bachelor's degree required with 2-3 years of professional experience preferred.
• Excellent written and verbal communication skills.
• Ability to work in an international environment.
• Strong time management and organizational skills.

Responsibilities

• Act as a first point of contact for internal and external stakeholders
• Proactively manage and maintain the agendas of management team members, including scheduling meetings and conference calls
• Organize and coordinate meetings and internal events , ensuring all required materials, logistics, and catering arrangements are in place
• Provide comprehensive administrative and organizational support
• Deliver ad-hoc support for major projects and initiatives as required
• Liaise with Executive Assistants and PAs at international level to ensure alignment and delivery of shared commitments

Skills

Calendar management

Meeting scheduling

Event coordination

Administrative support

Microsoft Office

Professional communication

English proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Job description

At ING we are looking for Junior Executive Assistant

Your role and work environment:

We are looking for a talented and motivated professional to join our Executive Assistants Team at ING Bank.

You will be part of an expert, collaborative team delivering high‑quality support and solutions across a variety of needs, including:

• Advanced calendar management
• Scheduling complex meetings involving multiple stakeholders, time zones, and seniority levels
• Coordination and support for internal events, workshops, townhalls, and offsites
• Providing support during peak workload periods or critical business milestones

This role offers the opportunity to contribute to high‑impact initiatives in a dynamic environment, while working closely with senior stakeholders and cross‑functional teams.

Your key responsibilities:

• Act as a first point of contact for internal and external stakeholders
• Proactively manage and maintain the agendas of management team members, including scheduling meetings and conference calls
• Organize and coordinate meetings and internal events , ensuring all required materials, logistics, and catering arrangements are in place
• Provide comprehensive administrative and organizational support
• Deliver ad‑hoc support for major projects and initiatives as required
• Liaise with Executive Assistants and PAs at international level to ensure alignment and delivery of shared commitments

What are we looking for?

Want to know if this job is made for you? These are some of the qualities that we value the most for this role.

A leader of our Orange Code culture displaying the following behaviours:

• Willing to take the initiatives and give reminders.
• Proactive, efficient, and able to always maintain a high degree of confidentiality.
• Attention to detail.
• Collaborative and good at building relationships.
• undefined

Proven track record and technical skills:

• Bachelor´s Degree2-3 years’ professional experience, international environment experience is a plus.
• Excellent written and verbal communication skills
• Time management and organizational skills
• Strong Microsoft Office skills.
• Proficient English (both spoken and written)
• Ability to work in an international environment.

What do we offer?

The time you spend at work, the challenges you face or the lessons you get are very important, but… What about your personal life?

At ING we want your work to fulfill you in every way, and that is why we take care of even the smallest details.
Check out what is waiting for you!

Balance That Works.

We put balance to work, so you can do it too. With our customers’ needs first, the team´s and your own, we agree when to come to ING MAD and when to work best from home. More time together when it matters, more freedom when you need it.

Meal allowance.

Receive your meal allowance in the way that best suits you: through a meal card or directly in your payroll, giving you greater flexibility and convenience in managing your everyday needs.

More than an office.

In our offices you can find doctor’s office, hairdresser, gym, Employee Concierge (to help you with your errands) and much more!

Health and life insurance.

We help you protect what matters most to you, including you and your immediate family.

Flexible remuneration.

Enjoy access to services such as nursery vouchers, public transport and training support, as well as other benefits through our flexible remuneration model.

Commuting made easier.

Our free shuttle service connects different areas of Madrid with ING MAD, helping make your commute to the office more comfortable and convenient.

Banking benefits.

Loans with preferential banking conditions.Special mortgage conditions after 6 months working at the bank.And you can benefit from our pension plan after 1 month with us!

More vitality and more belonging

Our 360º wellbeing approach supports employees across Financial, Physical, Mental and Social Wellbeing.

On-site physiotherapy service.

A strong wellbeing culture, including Wellhub access, sports communities and activities.

Employee Networks: Rainbow Lions (LGBTQI+), Leonas & RIÑG.International Remote work program.

Get to know Us

We are a team of more than 1900 people sharing one idea: doing our bit in helping our clients create a better future for themselves , by providing them with the tools they need to get where they want to go.

A fully online bank where technology, innovation, simplicity and transparency are the main ingredients, and the first one to work with agile methodologies.

And although we are based in Spain, we are lucky to work in an international bank with presence in more than 40 countries.

We are proud to have a diverse team, and we are committed to continue developing a culture of Diversity, Inclusion and Belonging to foster a culture of collaboration and innovation that represents all collectives in the society.

And even though we look orange on the outside, we are green on the inside. Our ambition in Sustainability is Empowering (y)our Sustainability journey. We are embarking on our path, for us, but we are also there for when our clients decide to embark on this journey.

Making things happen, helping others be successful, always being one step ahead—that’s our DNA. If you look at yourself in the mirror and your reflection matches our way of being and working…we are looking forward to meeting you!

At ING, you belong just as you are. We hire and support people for their talent and potential — and we know that when you can be yourself, you do your best work.