Front Office Representative (70879)

United Digestive; Oviedo; On-site; EUR 18,000 - 24,000; Full time

Job summary

United Digestive in Oviedo, Spain seeks a Front Desk Representative to support physicians and management with patient care administration, billing, and coordination of visits.

You will greet patients, manage check-in/check-out, collect co-pays, handle HIPAA forms, update records, and liaise with clinical staff to ensure smooth workflow.

Qualifications

• Requires High School Diploma or GED.
• Certified Medical Assistant preferred.
• 2–3 years of specialty clinic experience, gastroenterology preferred.
• Proficient with Greenway and Microsoft Office.

Responsibilities

• Greet patients and visitors promptly and helpfully.
• Ensure complete patient information and update profiles.
• Collect co-payments and manage outstanding balances.
• Manage patient monies and end-of-day batches.
• Provide HIPAA forms and obtain signatures.
• Inform clinical staff of patient arrivals.
• Prepare fee tickets and organize charts for next day.
• Monitor schedule and patient flow; communicate no-shows.
• Maintain waiting area and report issues to Practice Manager.
• Support marketing activities as directed and cross-train others.

Skills

Interpersonal skills

Multitasking

Communication

Education

High School Diploma or GED

Certified Medical Assistant

Tools

Greenway

Microsoft Office

Job description

GENERAL SUMMARY OF DUTIES:

Responsible for assisting physicians and management with all clinical, clerical, and organizational tasks revolving around patient care. Coordinates patient check-in procedure, collects patient payments, and manages all information necessary for patient visit.

REPORTS TO:

Clinic or Practice Manager

Responsibilities

• Greets patients and visitors in a prompt and helpful manner; provides instructions/directions as needed
• Ensures patient information is complete and accurate; updates patient profiles and scans required documents in Greenway if necessary
• Collects co-payments and outstanding balances
• Manages patient monies collected and closes batches at end of day
• Provides necessary release and HIPAA forms to patient for completion and signature
• Informs clinical staff or other appropriate parties of patient arrivals
• Generates fee tickets when patients arrive and assembles patient charts for next day visits
• Ensures patient referrals are obtained as required by managed care plans
• Monitors schedule and organizes patient flow for office appointments; communicates end of day no shows to the scheduling area
• Maintains clean and orderly waiting area, coordinates patient movement, reports problems or irregularities to Practice Manager
• Meets or exceeds quality and productivity standards as set by the Practice Manager
• Answers emails and voicemails and returns patient calls in a timely and efficient manner
• Completes requests for information from other UD staff and ensures that they are handled promptly and effectively to guarantee payment on patient accounts
• Abides by and promotes HIPAA compliance; maintains strictest confidentiality with regards to patient information
• Participates in staff meetings as directed by the Practice Manager
• Participates in marketing activities as directed by the Practice Manager
• Cross trains and performs other Practice functions including phone triage, check-in/check-out, scheduling, pre-certification, or medical records as directed by the Practice Manager
• Any other duties and/or special projects as assigned

Required Education, Skills, And Experience

High School Diploma or GED required; Certified Medical Assistant preferred. 2-3 years of specialty clinic experience, gastroenterology experience preferred. Front Desk representative must be computer literate and able to operate Greenway and multiple Microsoft Practice applications.

Additional Skills And Experience

Front Desk Representative must be able to:

• Possesses the ability to deal with patients, visitors, co-workers, and physicians with courtesy and respect
• Displays a professional outgoing warm and helpful attitude
• Possesses compassion for dealing with people who are ill and need help
• Plan, prioritize, and complete multiple tasks as delegated by the Practice Manager
• Work under pressure; assess, respond, and communicate issues in a timely manner
• Communicate clearly with patients and coworkers through the telephone, email, and in-person
• Interpret and apply clinical and non-clinical policies and procedures

PHYSICAL/MENTAL/ENVIRONMENTAL DEMANDS

Requires sitting and standing associated with a normal Practice environment; travel as business needs dictate.

DRUG FREE WORKPLACE

United Digestive is a drug free workplace. All offers of employment are contingent upon passing a pre-employment drug screening.

EQUAL OPPORTUNITY EMPLOYER

United Digestive is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, gender, color, or national origin in its employment practices.