Finance and Admin Assistant

Inspired Education; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A global group of premium schools is seeking a Finance & Admin Assistant for their Madrid location. This role includes financial administration, school transport coordination, and general administrative support. The ideal candidate will have excellent attention to detail, organizational skills, and communication proficiency in both Spanish and English. Join a dynamic team dedicated to fostering a world-class educational experience in a supportive and innovative environment.

Formación

• Proven ability to work under pressure and meet deadlines.
• Impeccable attention to detail and organizational skills.
• Strong written and verbal communication skills in both Spanish and English.

Responsabilidades

• Process and track purchase orders, invoices, and payments.
• Plan and update school bus routes in collaboration with the transport provider.
• Support budget control for school trips and staff travel arrangements.

Conocimientos

Attention to detail

Organizational skills

Ability to work under pressure

Communication skills in Spanish and English

Proactive attitude

Financial systems proficiency

Herramientas

Excel

Descripción del empleo

Inspired Education is the leading global group of premium schools with a portfolio of 121 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe ensuring over 95000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each students academic and personal development in a progressive dynamic and innovative learning environment.

By joining our award-winning team of over 13000 employees you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the worlds most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development exceptional career opportunities and mobility across our group.

ROLE SUMMARY

Kings College School Soto de Viñuelas is a leading international school located in the beautiful location of Tres Cantos in Madrid. We deliver a forward-thinking education based on the British Curriculum with A Level and IB options in the Sixth Form. Our purpose-built campus and extensive facilities reflect our commitment to excellence in teaching learning and the holistic development of our students.

We are currently seeking a Finance & Admin Assistant to join our dynamic administration team. This is a key role supporting the operational running of the school and liaising closely with our Madrid Head Office finance team.

KEY RESPONSIBILITIES

• Financial Administration
  • Process and track purchase orders, invoices and payments
  • Monitor departmental budgets and spending limits
  • Manage petty cash, credit card expenses and charitable funds
  • Liaise with Head Office (Madrid) for invoice approvals and financial reporting
• School Transport Coordination
  • Plan and update school bus routes in collaboration with the transport provider
  • Coordinate daily transport changes and communicate with drivers, monitors and parents
  • Organise transport for school trips and manage related invoicing
• General Administrative Support
  • Support budget control for school trips and staff travel arrangements
  • Assist with front-desk duties as part of the admin rota
  • Carry out a range of ad hoc administrative tasks as needed

IDEAL CANDIDATE

• Proven ability to work under pressure and meet deadlines
• A flexible proactive attitude to changing situations
• Impeccable attention to detail and organisational skills
• A high level of personal integrity and trustworthiness
• The ability to work both independently and collaboratively
• Excellent ICT skills, particularly in financial systems and Excel
• Strong written and verbal communication skills in both Spanish and English

SAFEGUARDING STATEMENT
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information;

Employment Type: Full Time

Experience: years

Vacancy: 1