Executive assistant to COO (Commercial Chief Operations Officer) EMEA

AIG; Madrid; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A global insurance provider is seeking an Executive Assistant to the COO in Madrid. The ideal candidate will coordinate administrative responsibilities and support senior executives in a dynamic environment. Fluency in both Spanish and English is required, alongside excellent organizational and communication skills. This role offers a unique opportunity to contribute to high-level strategic initiatives.

Formación

• Extensive experience supporting senior executives in a multi-national environment.
• Proven discretion and ability to assume autonomy.
• High resilience and adaptability in dynamic environments.

Responsabilidades

• Manage administrative and logistical responsibilities for senior executives.
• Streamline daily workflows and coordinate meetings.
• Prepare presentations and reports for leadership.

Conocimientos

Fluency in Spanish

Fluency in English

Organizational skills

Multitasking

Communication skills

Client focus

Educación

Bachelor’s Degree or equivalent work experience

Herramientas

MS Office (Word, Excel, PowerPoint)

SAP

Concur

Ariba

SharePoint

Fieldglass

Confluence

Descripción del empleo

Executive assistant to COO (Commercial Chief Operations Officer) EMEA

Make your mark in AIG. AIG underwriting teams help to find insurance solutions across Financial Lines, Property, Casualty, Specialty Lines, Cyber, and high net worth clients. We are reimagining how we help customers to manage risk, transforming our operating model, and unlocking the full potential in each colleague – empowering our people to grow as insurance professionals and add more value to our customers and AIG.

How you will create an impact

The ideal candidate will expertly navigate interactions with all levels of internal and external stakeholders, maintaining the highest standards of professionalism and confidentiality, with flexibility to adapt to varying time zones as needed.

Responsibilities

• Enable senior executives to focus on strategic priorities, client relationships, and business growth by managing administrative and logistical responsibilities.
• Streamline daily workflows, meeting coordination, travel arrangements, and expense management, ensuring time and cost optimization.
• Support preparation of presentations, reports, and business reviews for leadership, Board, and regulatory meetings.
• Coordinate communication between leadership, underwriting, operations, and support functions, ensuring alignment and timely follow-up on strategic initiatives.
• Manage sensitive information related to clients, financial results, and organizational strategy with discretion.
• Ensure compliance with corporate policies, data protection, and internal controls.
• Act as the primary liaison between the executive office and internal/external stakeholders, including brokers, clients, and regional teams.
• Facilitate effective communication and meeting cadence across departments and time zones.

Qualifications

• Extensive experience supporting senior executives, preferably in a large, multi-national environment.
• Fluency in both Spanish and English.
• Bachelor’s Degree preferred, or equivalent work experience.
• Proven discretion and demonstrated ability to assume autonomy and use independent judgment.
• High resilience and adaptability in dynamic environments.
• Detailed knowledge of MS Office software including Word, Excel, and PowerPoint.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast‑paced environment.
• Dependable, proficient in multitasking and extremely detail oriented.
• Excellent organizational, time management, written and verbal communication skills.
• Working knowledge of SAP, Concur, Ariba, SharePoint, Fieldglass, and Confluence.
• Good communication and interpersonal skills.
• Cross‑functional collaboration and teamwork.
• Client focus and solution orientation: problem solving.

We are an Equal Opportunity Employer. It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

Ready to apply? We would love to hear from you. If you believe you need a reasonable accommodation, please send an email to [e-mail].