Executive Assistant

TalentYard Ltd; España; A distancia; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

An international consultancy is seeking an experienced German speaking Executive Assistant with project coordination experience. The role supports two partners and involves diary management, client communication, and event organization. Applicants should have at least 5 years in a similar role and be proficient in MS Office. The position allows for remote work, with options for office-based collaboration in London.

Formación

• At least 5 years’ experience working as personal, team or executive assistant.
• Organized and methodical approach, good in structuring and prioritizing.
• Energetic and self-driven, keen eye for areas where to support.

Responsabilidades

• Provide executive support for 2 partners in Europe.
• Diary management; anticipating schedule conflicts.
• Liaising with clients and arranging marketing appointments.

Conocimientos

Project Coordination

Fluent in German

Organizational Skills

Professional Communication

MS Office (Outlook, Word, PowerPoint, Excel)

Descripción del empleo

Overview

We currently have a rare opportunity for an experienced German speaking EA with Project Coordination experience to join a growing international consultancy on a remote basis (you also have the option to work at their London office if you prefer).

Responsibilities

• Provide executive support for 2 partners in Europe (including EA duties such as travel, diary, expenses)
• Diary management; anticipating schedule conflicts and prioritizing key objectives
• Sending out relevant communication and follow-ups; supporting tender processes (exchange with stakeholders)
• Liaising with clients and arranging marketing appointments with senior stakeholders
• Setting up first drafts / finalizing contracts with clients
• Support in planning and controlling (staffing, staff utilization, progress, revenues, invoice scheduling, credentials)
• Closely support to the Head of HR and other departments
• Assisting with the organization of offsites and company events
• Assisting with back-office tasks as required (expense reports for Executives, database)
• Ad hoc secretarial tasks as and when required by the team

Qualifications

• At least 5 years’ experience working as personal, team or executive assistant
• Organized and methodical approach, good in structuring and prioritizing
• Energetic and self-driven, keen eye for areas where to support
• Strong dedication to quality and an affinity for figures, numbers and spreadsheets
• Good skills in MS Office (Outlook, Word, PowerPoint, Excel)
• Excellent professional communication skills
• Fluent in English and German

Salary is negotiable depending on experience.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Project Management