Business Support Coordinator

AstraZeneca; Barcelona; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A leading biopharmaceutical company is seeking an experienced Personal Assistant based in Barcelona. The role involves managing calendars, coordinating travel, and supporting senior leaders. Candidates should possess excellent technical skills and proficiency in Microsoft Office tools. A commitment to operational excellence and experience in a global environment is essential. The position demands fluency in English and offers flexibility while maintaining an on-site commitment of three days a week.

Formación

• Significant experience as PA for senior Leaders in an international business.
• Fluent written and spoken English skills required.
• Ability to manage multiple projects effectively.

Responsabilidades

• Proactively manage leaders' calendars and resolve scheduling conflicts.
• Coordinate travel and meetings across different time zones.
• Prepare documents, agendas, and presentations.

Conocimientos

Calendar management

Communication skills

Project management

Microsoft Office proficiency

Use of Gen AI tools

Customer service

Herramientas

Microsoft Outlook

MS Teams

PowerPoint

SharePoint Online

Power Automate

Virtual meeting technologies

Descripción del empleo

Introduction to role:

Barcelona location with an on-site commitment of three days a week. Fluency in English is required.

At AstraZeneca, every employee makes a difference to patient lives every day. Development Operations brings together specialist groups to drive critical activities in early and late-stage medicines development. We have deep expertise in study and site management, data management, technical systems and processes, and collaboration with Contract Research Organisations and partners to deliver fast, efficient, ethical, high-quality clinical trials worldwide.

This position sits within BioPharma ClinOps Business Support, providing dedicated support to 40 Leaders and enabling Clinical Project Teams to deliver clinical trials. We strive for operational excellence, continuous improvement, and responsive solutions that free Leaders and CPTs to focus on advancing life‑saving medicines for patients. We are committed to refining how we work through optimization, automation, and smart adoption of AI tools, reducing manual effort, enhancing consistency, and ensuring reliable results while safeguarding confidentiality, compliance, and quality.

Reporting to the Business Support Leader, this role provides high‑level PA support to VPs and Leadership across global time zones. We seek an enthusiastic, driven, and flexible individual with senior-level experience in a fast‑paced, complex, global environment.

Accountabilities:

• Proactive calendar management, identifying and resolving conflicts.
• Coordinate complex travel and meetings and off-site events in different time zones, in line with AZ policy.
• Work collaboratively with global colleagues to deliver a lean, consistent and professional global support service, including knowledge sharing and training within the Business Support team.
• Be an expert in using technology, automation and AI tools to efficiently complete tasks and propose technology based solutions.
• Manage and create Purchase Orders.
• Control projects under general guidance from your internal clients ensuring delivery of outputs according to plan, reviewing and refining plans as necessary.
• Prepare documents, materials, agendas and presentations.
• Plan, organize, and schedule own workload, so that all activities are completed accurately and on time while using and developing best practices.

Essential Skills/Experience:

• Significant experience as PA for senior Leaders in an international business environment.
• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS-Teams, PowerPoint and SharePoint Online.
• Entrepreneurial thinking with respect to use of Gen AI tools and automation tools such as Power Automate.
• Good communication and interpersonal skills.
• Fluent written and spoken English skills.
• Experience and confidence using virtual meeting technologies such as Teams and Zoom.
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively.
• Strong customer service skills.
• A strong self-starter.

Desirable Skills/Experience:

• Experience of working in a pharma or healthcare environment.
• Experience in implementing Gen AI tools in admin processes.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That\'s why we work, on average, a minimum of three days per week from the office. But that doesn\'t mean we\'re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we are driven by a passion for innovation and a commitment to making a meaningful impact on patients\' lives. Our culture values diversity and inclusion, fostering an environment where new ideas can thrive. We are dedicated to supporting our employees\' growth through tailored development programs that align with our mission. By joining us, you\'ll be part of a team that is empowered to drive change with integrity and make a difference where it truly counts.

Ready to embark on this exciting journey with us? Apply now to become a part of our team!

Date Posted 27-ene-2026

Closing Date 09-feb-2026

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.