Business Operations Manager

Hexagon Geosystems; Madrid; Híbrido; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading technology firm is seeking a Regional Operations and Administration Coordinator for Eastern Europe. You will provide operational and administrative support, managing processes across administration, finance, and HR. The role involves ensuring efficient office management and coordinating local marketing activities. The ideal candidate has extensive administrative experience, fluency in English, and intermediate French skills, working in a hybrid model from the Madrid office.

Formación

• Proven experience in Administration, Office Management, or Operations Support roles, preferably in the technology or construction sector.
• Fluency in English and proficiency in the relevant local language.
• Intermediate / advanced level of French.

Responsabilidades

• Coordinate administrative, legal, and financial processes.
• Manage office lease agreements and local operating permits.
• Oversee maintenance, supply inventory, and IT management.
• Ensure employee support and manage permissions for construction sites.
• Collaborate with corporate Marketing for brand support.

Conocimientos

Time management skills

Fluency in English

Proficiency in local language

Intermediate / advanced level of French

Descripción del empleo

Regional Operations and Administration Coordinator – Eastern Europe

The Regional Operations and Administration Coordinator – Eastern Europe is the central operational and administrative support figure for the region. They will be responsible for ensuring the smooth, efficient, and compliant running of regional operations, acting as the primary point of contact between the local team and corporate departments (HR, IT, Accounting, Marketing).

Responsibilities

• Regional Administration and Accounting / Legal / Financial Processes. Coordinating local banking procedures.
• Managing office lease agreements and other services.
• Handling local operating permits and business licenses.
• Financial Coordination : Act as the primary liaison with the corporate Accounting team to ensure accurate expense documentation and overall compliance with accounting processes.
• Office and General Services Management:
• Maintenance and Order: Oversee general maintenance, supply inventory, and the orderliness of the regional office, ensuring a functional and professional work environment.
• IT and Technology Management: Maintain the inventory of IT equipment (laptops, servers, network equipment).
• Monitor the operational status of the internet connection and basic network infrastructure.
• Coordinate technical support, maintenance, and hardware and software needs with the corporate IT team.
• Human Resources and Culture Management
• Ensure that all employees in the region have the necessary resources, equipment, and support for their job performance.
• Permission Management: Coordinate and ensure all necessary permissions and access for teams to conduct surveys and work at construction sites or client offices.
• Local Marketing and Branding
• Brand Support: Collaborate with the corporate Marketing department to ensure that the brand's presence, materials, and activities in the region align with global guidelines.
• Activity Management: Coordinate logistics and administrative support for marketing events, trade shows, and local branding activities as required by the corporate strategy.

Qualifications

• Proven experience in Administration, Office Management, or Operations Support roles, preferably in the technology or construction sector.
• Proficiency in the relevant local language and fluency in English.
• Intermediate / advanced level of French.
• Time management skills.

Other Information

• The modality is hybrid in the offices of Hexagon's Geosystems division Multivista.
• All qualified applicants are encouraged to apply.