Bilingual Executive Assistant

JR Spain; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Una firma líder en el sector de la ingeniería busca un Asistente Ejecutivo Bilingüe en Madrid para apoyar al CEO y equipo directivo. El candidato ideal será meticuloso y organizado, con habilidades de fluidez en inglés y español. Las responsabilidades incluyen la gestión de agendas, apoyo legal, y la coordinación de reuniones. Se ofrece un salario competitivo y horarios flexibles.

Formación

• Experiencia previa como Asistente Ejecutivo a nivel C es preferida.
• Capacidad para manejar grandes volúmenes de información digital con discreción.
• Conocimientos en procesos legales y del sector de la ingeniería son altamente ventajosos.

Responsabilidades

• Coordinación y apoyo en logística para reuniones de comité y gestión de documentos legales.
• Preparación de presentaciones y gestión de agendamientos para la alta dirección.
• Administración general de suministros de oficina y tareas ad hoc.

Conocimientos

Fluidez en inglés

Fluidez en español

Administración del tiempo

Organización

Herramientas

Microsoft 365

Slack

Descripción del empleo

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Our client, a leading firm in the Engineering sector, is seeking a methodical and responsible Bilingual Executive Assistant to support Leadership, including the CEO and Founder.

Responsibilities include:

1. Coordination and support of logistics for committee meetings
2. Drafting minutes of Boards, managing signatures, filing, and telematic filing of minutes in the public registry (Registro Mercantil)
3. Preparing PowerPoint presentations and slide decks for Board meetings
4. Handling procedures related to shareholders, including shareholder program management
5. Managing share transactions, renewal of repurchase agreements, dividend certificates, and letters of representation at General Meetings

Scheduling & Agenda Management:

1. Coordinate with the President’s secretary for scheduling meetings, especially Foundation meetings
2. Arrange travel and hotel logistics for Management and the wider team

Legal Support:

1. Legalisation of documents, notary procedures, and archiving of certificates and deeds
2. Managing powers of attorney and related procedures
3. Handling procedures with the notary's office, including deed review
4. Updating legal-administrative documentation for the "DAO" (Documentation Applicable to Offers)
5. Registering documents in the public register (Registro Mercantil) and legalisation where applicable

Annual Accounts:

1. Reviewing report formats, assembling PDFs, certifying accounts, and managing signatures

General Administration:

1. Managing office supplies and materials
2. Performing ad hoc tasks and facilitating special requests

This role requires fluency in English and Spanish. Candidates should be digitally literate and adaptable to new software (Microsoft 365, VC Software, Slack, etc.). Proven experience as an Executive Assistant to a C-Level executive is preferred; experience in legal or engineering sectors is highly advantageous.

The ideal candidate will be meticulous, organized, detail-oriented, efficient, and capable of managing large volumes of digital information with discretion.

Salary – Competitive + Bonus

Timetable – Flexible start and finish times (7:30-9:00) with a 30-minute lunch. Summer hours apply.