Associate Director - It Project Manager, Physical Protective Security

Novartis España; Barcelona; Hybrid; EUR 58,000 - 108,000; Full time

Benefits offered by this job

Flexible and hybrid working options

14 weeks paid parental leave

Wellbeing resources & global recognit

Job summary

Novartis España is seeking an Associate Director - IT Project Manager, Protective Security in Barcelona. You will own end-to-end delivery of complex security IT projects, aligning Physical Protective Security with enterprise IT architecture and governance frameworks.

You will lead global rollouts, manage external vendors and contracts, and ensure regulatory compliance across multi-country deployments while communicating at executive level in English.

Qualifications

• 10+ years in IT project/program management in enterprise or regulated environments.
• Experience with physical protective security systems and enterprise platforms.
• Ability to manage external vendors, contracts, and RFPs.
• Strong delivery leadership in global multi-country deployments with risk awareness.
• Fluent English with concise executive communication skills.

Responsibilities

• Own end-to-end delivery of Protective Security projects, on time, on scope, and on budget.
• Lead global and regional rollouts of security platforms (access control, CCTV, mobile credentials).
• Translate security needs into IT delivery while ensuring regulatory compliance.
• Establish governance, manage risks, and maintain documentation rigor.
• Interface between Protective Security leadership, business, and IT delivery teams.
• Manage security vendors, contracting models, and project financials.

Skills

IT project management

Protective Security

Security systems

Vendor management

RFPs

Waterfall/Agile/hybrid

Global delivery

Executive communication

Leadership

Stakeholder management

Education

Degree in IT/Engineering/Security

PMP certification

PRINCE2 certification

Security certifications (CPP/CISSP)

Tools

SAP

ServiceNow

IWMS

Job description

Summary

Location: Barcelona, Spain ; #LI-Hybrid 12 days/month in office Internal Job title: Associate Director - IT Project Manager, Protective Security Relocation Support: This role is based in Barcelona, Spain. Novartis is unable to offer relocation support: please only apply if accessible. Associate Director - IT Project Manager, Physical Protective Security is responsible for the end-to-end delivery of complex, cross-regional security and technology initiatives across REFS. The role combines strong Physical Protective Security domain expertise (physical security, access control, surveillance, risk & compliance) with senior IT project/program management capabilities. This position acts as a senior delivery owner for security-critical programs (e.g., access control systems, video surveillance, identity/access platforms, digital security solutions), ensuring predictable delivery, regulatory compliance, and alignment between Physical Protective Security, DDIT, Procurement, and external vendors.

Key responsibilities

• End-to-End Project & Program Delivery: Own full lifecycle delivery of Protective Security projects (from intake to handover), deliver projects on time, on scope, and on budget with clear accountability; manage complex delivery landscapes including security vendors, integrators, SaaS providers, and local partners; Lead global and regional rollouts of security platforms (e.g., access control, CCTV, mobile credentials).
• Protective Physical Security Expertise & Integration: Act as a trusted partner to Protective Security teams, translating business security needs into IT delivery, ensure solutions comply with security standards, policies, and regulatory requirements, and drive alignment between physical security, cybersecurity, and enterprise IT architecture; Oversee implementation of security systems such as: access control (badge / mobile / biometric), video surveillance & monitoring platforms, identity & access integrations, Security operations & incident management tools.
• Governance, Risk & Compliance: Establish and enforce project governance aligned with DDIT standards; Identify, manage, and mitigate security, operational, and delivery risks; ensure adherence to compliance frameworks (e.g., audit, GRC, SoD where applicable); manage change control, approvals, and documentation rigor.
• Stakeholder & Leadership Management: Act as the main interface between Protective Security leadership, Business, and IT delivery teams, drive alignment across global, regional, and site stakeholders; prepare executive-level status updates, decision papers, and escalations; influence decisions in a complex, matrixed organization
• Vendor & Financial Management: Manage security vendors against contractual deliverables and milestones; Drive performance, issue resolution, and escalation when needed; Partner with Procurement on SOWs and contracting models; Own project financials including forecast, tracking, and cost control.
• Portfolio & Continuous Improvement: Contribute to Protective Security IT roadmap and project portfolio planning; Standardize delivery approaches across sites and regions; Capture lessons learned and improve delivery frameworks.

Essential Requirements

• 10+ years of experience in IT project/program management in enterprise or regulated environments in Protective Security, in global multi-country deployments
• Strong exposure to Physical security systems (access control, surveillance, CCTV, digital visitors management, alarm systems) and Enterprise platforms (e.g., SAP, ServiceNow, IWMS, security systems)
• Deep understanding of physical security systems and operations, experience with global security environments and regulatory expectations, ability to balance security effectiveness, operational needs, and cost constraints, and strong awareness of risk management and compliance requirements
• Demonstrated experience managing external vendors and complex contracts, with experience with RFPs (Request for Proposal) and solid knowledge about security technology vendors
• Proven execution excellence capabilities, with deep expertise in project & program management methodologies (Waterfall, Agile, hybrid), with strong planning, dependency management, and critical‑path thinking skills
• Senior‑level project leadership in complex, matrix organizations, with strong decision‑making under ambiguity and delivery pressure, and ability to enforce standards without damaging stakeholder relationships
• Experience working in a global, multi-country delivery context, with proven experience managing large, interdependent delivery plans
• Excellent concise, executive‑ready communication skills, with fluency in English, with ability to translate complex technical and delivery topics into business impact

Desirable requirements

• Degree in IT, Engineering, Security, or related discipline
• Certifications (PMP, PRINCE2, Agile, Security certifications such as CPP, CISSP, etc.)
• Experience in pharma, regulated industries, or critical infrastructure environments
• Knowledge of GRC, identity and access management, and compliance frameworks

Benefits & Rewards

At Novartis, we’re committed to reimagining medicine together - and rewarding the people who make it happen. Expected Annual Base Salary Range for role: Add full benchmark as per Workday eg: € 57,900 to € 107,500. The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically. In addition to your base salary, you may be eligible for a performance‑based bonus depending on certain performance parameters. The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave. Read our brochure to learn more about our global total rewards offering: https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf

Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process.

Commitment to Diversity and Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.