Administrative Manager of EUonAIR European Alliance

Fundació Privada Universitat Abat Oliba CEU; España; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading educational institution in Spain is seeking an Administrative Manager for EUonAIR European Alliance projects. This role involves coordinating workflows, managing documentation, and supporting project reporting. Candidates should have a university degree, relevant experience in EU-funded projects, and advanced proficiency in both Spanish and English. The position offers a full-time contract aligned with project duration and opportunities for professional growth.

Servicios

Opportunities for professional growth

International work environment

Possibility of travel

Formación

• Minimum 2 years of relevant experience in administrative or operational roles within EU-funded projects.
• Advanced proficiency in Spanish and English (minimum C1 level).
• Familiarity with EU programs (Erasmus+, Horizon Europe).

Responsabilidades

• Coordinate day-to-day operational activities across multiple European projects.
• Support the preparation of technical and financial reports.
• Organize and coordinate project-related meetings, workshops, and events.

Conocimientos

Organizational skills

Interpersonal skills

Planning

Bilingual proficiency in Spanish and English

Educación

University degree in relevant fields

Herramientas

Project management tools

Digital collaboration platforms

Descripción del empleo

Administrative Manager of EUonAIR European Alliance page is loaded

Administrative Manager of EUonAIR European Alliance

Apply locations Barcelona time type Full time posted on Posted 30+ Days Ago job requisition id R3945

The Universitat Abat Oliba CEU is seeking a Project Administrative Manager to support the effective management of EU-funded projects within the Erasmus+ program and European Alliances framework. The role will focus on the coordination and administration of project workflows, ensuring the smooth operation of internal and external processes, while contributing to project reporting, KPIs, and deliverables.

This position emphasizes operational coordination, documentation, and process management rather than full project leadership and strategic direction. The Project Administrative Manager is organicaally part of the Vicerectorate of Quality Assurance, University Strategy and Internationalisation and reports to the Vicerector and Project Leaders. It will work closely with and towards the Project Manager and help to organise project teams to ensure projects are run efficiently and meet their obligations.

Main Responsibilities

Workflow and Process Management

• Coordinate day-to-day operational activities across multiple European projects.

• Develop and maintain project workflows and documentation templates.

• Track progress against project KPIs, milestones, and deliverables in collaboration with Project Managers and Work Package leaders.

Administrative and Financial Coordination

• Support the preparation of technical and financial reports, ensuring timely submission to funding bodies.

• Maintain accurate project records, including partner contributions, deliverables, and resource use.

• Assist in managing project budgets and expense tracking under the guidance of the Project Manager and Finance Office.

Communication and Coordination

• Organize and coordinate project-related meetings, workshops, and events (virtual and in-person).

• Prepare meeting agendas, minutes, and follow-up action items.

• Liaise with internal university departments and external partners to facilitate smooth project communication and administration.

Reporting and Compliance

• Monitor and document compliance with European Commission regulations and project requirements.

• Support the quality assurance processes and contribute to the preparation of internal audits and reviews

Contribution to Project Outcomes

• Participate actively in project meetings and contribute to the achievement of project deliverables.

• Support dissemination and exploitation activities as needed, in collaboration with the communication team.

• Assist in integrating project results into institutional practices where appropriate.

Minimum Requirements

• Academic Background: A university degree in relevant fields (administration, management, international relations, social sciences, technology, or education). Additional training in European project management is an advantage.

• Professional Experience: Minimum 2 years of relevant experience in administrative or operational roles within EU-funded or international projects.

• Languages: Advanced proficiency in Spanish and English (minimum C1 level). Additional European languages are an asset.

• Technical Knowledge: Familiarity with EU programs (Erasmus+, Horizon Europe), project management tools, and digital collaboration platforms.

• Organizational Skills: Excellent planning, organizational, and time management skills, with attention to detail.

• Interpersonal Skills: Ability to work collaboratively in multicultural and interdisciplinary teams.

Preferred Qualifications

• Experience supporting projects in the fields of artificial intelligence, educational innovation, or technology.

• Familiarity with microcredentials or credentialing frameworks in education.

• Understanding of sustainability and quality assurance standards in European projects.

• Knowledge of digital tools for project tracking and KPI monitoring.

What We Offer

• Opportunity to work in an international and dynamic environment with cutting-edge projects in higher education.

• Full-time contract aligned with the duration of funded projects.

• Opportunities for professional growth through training and participation in European networks.

• Possibility of travel for project meetings and dissemination events.

Selection Process

To apply, please send your CV, a motivation letter in English, and professional references.

Application Deadline: 25.08.2025
Start Date: October 2025

Key Features:

• Focuses on operational execution and workflow coordination, not overall project leadership.

• Supports project reporting, KPIs, and compliance as part of a wider team.

• Acts as an enabler of project efficiency.

• Provides continuity and support across multiple projects and project cycles.