Administrative Assistant (6-month Temporary Contract)

Brightvision Capital Partners, LLC; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A global project management firm is seeking an Administrative Assistant for a 6-month temporary contract in Madrid. This role involves supporting office operations, managing front office tasks, and providing local IT assistance. Candidates should be fluent in English and Spanish, with experience in administrative roles and strong organizational skills. The ideal candidate should be proactive and comfortable using IT tools and systems. The company promotes a flexible work environment that respects work-life balance.

Formación

• Fluent in English and Spanish.
• Previous experience in an administrative, office support or similar role.
• Ability to manage multiple administrative and operational tasks simultaneously.
• Good organisational skills and attention to detail.
• Comfortable working with IT tools and systems (e.g. D365 or similar).
• Proactive, flexible and service-oriented mindset.
• Strong communication skills in a professional environment.

Responsabilidades

• Support daily operations and documentation maintenance.
• Manage general front office operations.
• Provide local IT support and inventory management.
• Coordinate materials for new starters.
• Handle business travel management.
• Manage meeting rooms and access cards.
• Order office supplies and manage inventory.
• Register vendors on client platforms.
• Support health and safety documentation.
• Assist with supplier management in D365.
• Provide general business support.

Conocimientos

Fluent in English and Spanish

Previous experience in an administrative role

Ability to manage multiple tasks

Good organizational skills

Familiar with IT tools and systems

Proactive and service-oriented

Strong communication skills

Herramientas

D365

Descripción del empleo

Administrative Assistant (6-month Temporary Contract)

• Full-time
• Department: Business support

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

The role will support the Madrid office with daily administrative and operational activities, ensuring smooth office operations and proper documentation maintenance.

Key responsibilities

• General front office and office daily operations.
• Local IT support, including inventory management, new orders, CAPEX orders, Autopilot coordination, laptop configuration and refresh cycles.
• Preparation of materials for new starters and coordination of their first working day, including welcome and IT induction.
• Business travel management, including cost allocation and registration.
• Space management: meeting rooms and access cards.
• Office supplies inventory management and ordering.
• Vendor registration on client platforms when required.
• Support with health and safety documentation, HIVI materials, trainings and risk prevention information.
• Supplier management in D365.
• General business support.

Qualifications

• Fluent in English and Spanish.
• Previous experience in an administrative, office support or similar role.
• Ability to manage multiple administrative and operational tasks simultaneously.
• Good organisational skills and attention to detail.
• Comfortable working with IT tools and systems (e.g. D365 or similar).
• Proactive, flexible and service-oriented mindset.
• Strong communication skills in a professional environment.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work‑life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e‑mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.