Administrative Assistant (6-month Temporary Contract)

Turner & Townsend; Madrid; Presencial; EUR 25.000 - 30.000; Jornada completa

Descripción de la vacante

A global project management company is seeking an office administrator to support daily operations in Madrid. This role demands fluency in both English and Spanish, alongside experience in administrative tasks. Responsibilities include managing front office operations, providing IT support, and coordinating travel. Candidates should be proactive, organized, and skilled in IT tools. The company promotes a flexible and productive work environment, encouraging diversity and inclusion.

Formación

• Previous experience in an administrative or office support role.
• Ability to handle multiple administrative tasks simultaneously.
• Attention to detail and organisational skills.

Responsabilidades

• Manage general front office operations.
• Provide local IT support including inventory and configuration.
• Coordinate business travel and manage office space.

Conocimientos

Fluent in English

Fluent in Spanish

Good organisational skills

Strong communication skills

Ability to manage multiple tasks

Comfortable working with IT tools

Proactive and service-oriented

Herramientas

D365

Descripción del empleo

Company Description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

Job Description

The role will support the Madrid office with daily administrative and operational activities, ensuring smooth office operations and proper documentation maintenance.

Key Responsibilities

• General front office and office daily operations.
• Local IT support, including inventory management, new orders, CAPEX orders, Autopilot coordination, laptop configuration and refresh cycles.
• Preparation of materials for new starters, and coordination of their first working day, including welcome and IT induction.
• Business travel management, including cost allocation and registration.
• Space management: meeting rooms and access cards.
• Office supplies inventory management and ordering.
• Vendor registration on client platforms when required.
• Support with health and safety documentation, HIVI materials, trainings and risk prevention information.
• Supplier management in D365.
• General business support.

Qualifications

• Fluent in English and Spanish.
• Previous experience in an administrative, office support or similar role.
• Ability to manage multiple administrative and operational tasks simultaneously.
• Good organisational skills and attention to detail.
• Comfortable working with IT tools and systems (e.g. D365 or similar).
• Proactive, flexible and service-oriented mindset.
• Strong communication skills in a professional environment.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/.

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