Administrative Assistant

Insud Pharma; Castilla y León; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading pharmaceutical company in Spain is seeking an experienced Administrative Assistant to enhance team organization within their Business Development department. Responsibilities include managing schedules, organizing travel, and collaborating cross-departmentally. The ideal candidate should have over 2 years of relevant experience and be proficient in Microsoft Office, along with fluency in Spanish and English. This position offers a permanent contract and flexible working hours.

Servicios

Permanent contract

Flexible working hours

Free cafeteria

Professional growth opportunities

Great working environment

Formación

• Over 2 years of experience providing administrative support in commercial or business development teams.
• Proven ability to maintain the schedule for executives and manage communications.

Responsabilidades

• Maintain and update the Business Development Director’s schedule.
• Manage incoming communications and filter calls.
• Organize travel arrangements efficiently.
• Prepare and reconcile expenses for the Director.
• Coordination with internal and external personnel.

Conocimientos

Microsoft Office (Excel, Access, PowerPoint)

Fluent in Spanish and English

Adaptability

Effective communication

Leadership

Business orientation

Educación

Relevant academic background in administration or management

Herramientas

SAP

Power BI

Descripción del empleo

In a few words 📌

Position : Administrative Assistant

Location : Madrid (On-site)

Experience : Over 4 years in similar roles

Want to know more? 👇

INSUD PHARMA is a leading pharmaceutical company committed to innovation and sustainable development. We operate across the entire pharmaceutical value chain, providing advanced solutions for human and animal health in more than 50 countries, with a diverse and passionate team.

Are you ready to join a team that drives growth and excellence? This opportunity is for you! 💪

What are we looking for? 🔎

As an Administrative Assistant in the Business Development department, you will be essential to ensuring the team’s organization and efficiency. Your key responsibilities include :

• Maintaining and updating the Business Development Director’s schedule.
• Managing incoming communications : filtering calls and visits to direct them appropriately.
• Organizing travel arrangements with logistical efficiency.
• Preparing and reconciling the Director’s expenses, liaising with Treasury.
• Coordinating tasks with internal and external personnel as directed by the Director.
• Keeping the department’s documentation well organized and up to date.
• Collaborating with other departments (Supply, QA, Legal, Regulatory, Finance) to resolve operational issues.
• Preparing monthly PowerPoint presentations for the department.
• Placing purchase orders (POs) in SAP.
• Creating reports using Power BI.
• Reviewing contract compliance, including payment terms, Incoterms, and volume clauses.

The challenge! 🚀

You will be a cornerstone for the business, ensuring operational flow and adding value through organization, effective communication, and data analysis.

What do you need? 🤓

• Relevant academic background (preferably in administration or management).
• Over 2 years of experience providing administrative support, ideally within commercial or business development teams.
• Proficiency in Microsoft Office (Excel, Access, PowerPoint).
• Knowledge of SAP and Power BI.
• Fluent in Spanish and English.
• Personal skills: speed with quality, adaptability, leadership, effective communication, growth mindset, and business orientation.

Our benefits! 👏

• 📜 Permanent contract.
• ⏰ Flexible working hours.
• 🍽️ Free cafeteria.
• Professional growth opportunities.
• Great working environment in an innovative pharmaceutical multinational.

How will the selection process be? 🕵️

• Initial contact by phone or email.
• 1 or 2 interviews (virtual or in-person).
• Constant communication about the process status.

🔷

Think this offer is not for you?

No worries, follow us on LinkedIn to stay updated with other job opportunities at INSUD PHARMA. You can be part of the change! #InsudPharma #Challenger #Insuder #InsudTalent

COMMITMENT TO EQUAL OPPORTUNITIES

At INSUD PHARMA, we promote gender equality and do not discriminate based on ethnicity, religion, sexual orientation, disability, or other personal characteristics. We want everyone to have the same opportunities to grow and thrive with us.