Accounts Payable Operations Specialist

Mileway; España; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A logistics real estate company based in Valencia is seeking an Accounts Payable Operations Specialist to manage vendor invoice processing and queries. The ideal candidate has prior experience in Accounts Payable, with a strong focus on detail and the ability to work in a fast-paced environment. Familiarity with Basware and fluent English is required, while German is preferred.

Formación

• Knowledge of basic accounting principles; Real Estate accounting knowledge is advantageous.
• Demonstrate awareness of VAT and payment requirements.
• German language fluency is highly preferred.

Responsabilidades

• Review, code, and process vendor invoices in Basware.
• Manage vendor requests and internal queries related to invoices.
• Create and update the vendor database.

Conocimientos

Previous experience in Accounts Payable or similar field

English fluency

Strong analytical and numerical ability

Good planning and organizing skills

Good communication skills, team mindset

Herramientas

Basware

Microsoft Office tools

Descripción del empleo

We are looking for a detail-oriented professional to join as Accounts Payable Operations Specialist at our Valencia office.

The Accounts Payable team is an integral part of Mileway's Corporate Operations function, and oversees the accurate and timely processing of corporate and property invoices across a portfolio of over 900 entities, taking accountability for the full invoice life cycle leading up to payment. This ensures that all payables are processed within the published SLAs and are in line with policies.

Working at Mileway

Mileway has rapidly grown into Europe's leader in last‑mile logistics real estate, with a team of over 550 across more than twenty offices in 11 countries. From the start, Mileway set out to be a different kind of real estate company, with a cloud‑based IT infrastructure and a team that combines local expertise with the pooled strengths of a pan‑European presence.

Our culture is fast‑paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a "can‑do" attitude to everything we do. While we have already achieved a lot, we're only just getting started – our purpose is to be Europe's leading provider of last‑mile logistics real estate, enabling businesses to thrive, driving sustainability forward and shaping the cities of tomorrow. To get there we live by our values: Drive, Trust, Grow, Together.

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. That's why we offer an in‑house learning & development program where personal, professional, and business development go hand in hand, helping you carve out your own unique career path. You'll be based at our Valencia office. While we embrace a flexible approach to work, our policy requires working from the office three days a week. To support this, we provide a state‑of‑the‑art technology package to keep you connected at all times.

What you will do

Vendor Invoice Processing

• Review, code, and process vendor invoices in Basware for Corporate, OPEX, service charge, non‑recoverable and CAPEX invoices
• Correct vendor invoices that have been rejected during the validation and approval flow
• Investigate vendor invoices that have been fully approved but failed transfer to our ERP
• Raise disputes to vendors on incorrect invoices
• Escalate to Supervisor any issue that would prevent the timely processing of vendor invoices

Management of Queries

• Action all vendor requests and internal queries related to the status of invoices received in the Accounts Payable functional mailboxes

Vendor Management

• Create new vendors, update existing vendor database, perform callback
• Action debit balances to ensure funds are collected for the outstanding credit notes
• Perform vendor statement reconciliation and liaise with vendors/internal teams regarding aged open payables

Process improvement

• Highlight any process related constraints to supervisor

Ad‑hoc

• Actively participate in ad‑hoc projects, tasks
• Liaise with other internal/external teams to align/improve processes related to accounting

What you will bring

• Previous experience in Accounts Payable or similar field
• Knowledge of basic accounting principles – Real Estate accounting knowledge would be an advantage
• Demonstrate awareness of requirements in respect of VAT and payments
• English fluency, German language is highly preferred
• Basware knowledge/experience will be an advantage
• Any other experience with an invoice management tool is an asset
• Strong analytical and numerical ability
• High level of attention to details
• Good planning and organising skills – ability to manage multiple tasks and work under deadlines
• Good communication skills, team mindset
• Wish to work and grow in an international environment
• Good command of Microsoft Office tools