Accounts Payable Analyst - Europe

Brown‑Forman Corporation; Barcelona; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Brown-Forman Corporation is seeking an Invoice to Pay Analyst to partner with Europe GBS, focusing on Italy while supporting other European countries. The role handles PO/Non-PO invoices, expense reimbursements, and training end users in AP and T&E processes.

The position requires strong analytical, Excel, and communication skills, with fluency in Italian and English. A hybrid work arrangement combines four days in the office with Fridays remote, and cross-country collaboration is expected.

Qualifications

• Education: College/University (Bachelors or Equivalent); Accounting, Finance or Business Administration
• Strong analytical and problem solving skills
• Excellent customer service/communication skills and ability to develop/maintain effective relationships with customers at all levels
• Proficient in Microsoft Excel
• Experience with international currencies, taxes, and business processes including resolving issues
• High energy level, ability to work independently and multi-task in a service organization
• Excellent written & verbal communication skills
• High level of Italian and English in speaking and writing
• Experience in a paperless invoice processing workflow environment
• Manufacturing Operations Accounts Payable experience
• Time management
• Strong analytical skills

Responsibilities

• Process PO and Non-PO invoices through the invoice digitization system, Coupa and SAP
• Research, analyze, and resolve errors and vendor issues in a timely, accurate and professional manner
• Maintain professional communication with internal and external customers
• Provide COUPA and Concur trainings to end-users
• Assist in Travel & Expense reimbursement activities
• Ensure established financial controls are adhered to and evidence is retained
• Train end users on Accounts Payable and T&E procedures
• Test upgrades and enhancements applied to invoice processing including SAP, COUPA
• Identify and implement Accounts Payable process improvements across Europe
• Maintain Vendor Master data and coordinate with Treasury for bank setups
• Perform payment runs (Domestic and International) and related audits
• Support monthly closing activities

Skills

Analytical skills

Problem solving

Attention to detail

Customer service

Communication skills

Microsoft Excel

Italian language

English language

Education

Bachelor's degree in Accounting/Finance or Business Administration

Tools

SAP

COUPA

CONCUR

Job description

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Meaningful Work From Day One

Serving as a business partner and Subject Matter Expert within the Europe GBS structure, the Invoice to Pay Analyst position is responsible for facilitating, coordinating financial accounting, reporting, and analytical activities with a focus on communicating quantitative and qualitative information in a clear, accurate, and timely manner. This role is responsible for the Invoice to pay operations in the Italy market, also supporting other countries in Europe and working with the GBS on the improvement activities.

This working style for thsi role will be 4 days a week from the office with Fridays working from home.

What You Can Expect

ACCOUNTS PAYABLE AND T&E

• Process PO and Non-PO invoices through the invoice digitization system, Coupa and SAP Systems
• Research, analyze, and resolve errors and vendor issues in a timely, accurate and professional manner according to invoice processing standards and compliance
• Maintain professional and effective communication with internal and external customers in a timely and persistent manner using superior customer service skills.
• Provide general support for Procure to Pay COUPA processes, ensuring linkage to day to day invoice processing activities.
• Develop expertise in T&E expenses reimbursement process and system (CONCUR), assist in travel expense reimbursement activities, review T&E reports
• Ensure established financial controls are adhered to and evidence is retained

GBS STAFF AND END USERS TRAINING

• Responsible for training end users on Accounts Payable and T&E procedures
• Cross- train with GBS team members, experts
• Maintain and update documentation (Standard Operating Procedures) and training materials
• Provide COUPA and Concur trainings to the end-users

PROCESS AND PROJECT TASKS

• Act as an SME (subject matter expert) for the country cluster
• Test upgrades and enhancements applied to the invoice processing including SAP, COUPA, and other systems.
• Identify, plan and implement Accounts Payable process improvements to strengthen controls, maximize system resources and improve efficiency and productivity
• Help to work on the standardization of the processes across Europe
• Assist GBS management team with special projects, may also include managing projects

VENDOR MASTER DATA AND DISBURSEMENT

• Maintain Vendor Master Bank information and coordinate any necessary support with the Treasury or Strategic sourcing departments. This includes receiving all banking from both employees and outside vendors. Maintaining a close relationship with the Treasury department to coordinate new bank setups and confirmations, as well as any returned payments.
• Perform payment runs twice a week: Generate Domestic (ACH transfers, wires, drafts, checks) and International (same but no checks) payments; perform related audits; deliver any required reporting; and troubleshoot/resolve exceptions in a timely and accurate manner.

ANALYSIS/REPORTING

• Perform quarterly account reconciliations. Ability to analyze and follow up with various BF locations around the globe to resolve outstanding issues.
• Vendor aging report, invoice audit
• General support on VAT and other tax reporting.
• Support the monthly closing activities

What You Bring to the Table

• Education: College/University (Bachelors or Equivalent); Accounting, Finance or Business Administration
• Strong analytical and problem solving skills
• Excellent customer service/communication skills and an ability to develop/maintain effective work relationships with customers at all levels and with other team members
• Proficient in Microsoft Excel
• Experience working with international currencies, taxes, and business processes including determining resolutions to issues, errors, etc.
• High energy level, ability to work independently, and multi-task effectively in a service organization.
• Excellent written & verbal communication skills
• High level of Italian and English in speaking and writing
• Experience in a paperless invoice processing “workflow” environment
• Manufacturing Operations Accounts Payable experience
• Time management
• Strong Analytical skills

What Makes You Unique

• Experience: 2 plus years experience in an automated ERP invoice processing environment, preferably SAP or COUPA

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

#LI #jackdaniels

Requisition Type:

Employee

Management Level:

Professional

Global Job Level:

P5

Number of Openings Available:

1