IP Data Analyst I

The IP Data Analyst I will provide a full service for the trademark prosecution process of clients' IP (Intellectual Property) rights, using IP systems which have been and/or may be deployed from time to time; and provide full administrative support in processing trademark-related correspondence and issuing instructions to correspondent law firms.

Responsibilities:

• Coordinate, analyse and process incoming correspondence relating to IP matters received from Baker McKenzie offices, IP clients and additional global law firms
• Identify key deadlines and update client records accordingly using an electronic IP management system
• Create records and co-ordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices
• Update global records with accurate and consistent data throughout the trademark registration, renewals and maintenance process
• Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management
• Provide agents with instructions to renew trade marks in a timely manner or to allow trademarks to lapse in accordance with clients' recommendations, including:
  • updating trademark records based on agreed procedures and processes
  • generating reports of registrations due for renewal for a certain period
  • process renewal instructions
• Communicate via email with internal colleagues and global clients
• Proactively review operational processes, actively recommend operational and process improvements
• Manage own workload by allocating work items based on order of priorities
• Perform record-auditing of trade marks during client intake or when necessary
• Closely coordinate with the specialists, leaders on issues which may affect the clients' IP rights
• Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs
• Perform other tasks and activities as may be assigned by the Management Team or leaders from time to time

Skills and Experience:

• Educated to A-Level standard or above
• Some experience in a corporate administrative environment
• Proficiency in MS Office applications (Word, Excel, Outlook) and Internet
• Flexibility in work hours is essential, if required as this role includes close coordination with our global counterparts
• Strong analytical, problem solving and organisational skills
• Excellent oral and written English communication skills
• Proactive with the ability to clearly communicate process recommendations
• Ability to multi-task whilst maintaining accuracy and quality in data entry
• Ability to prioritise and work independently with limited supervision
• Strong commitment to outstanding client service
• Ability to establish and maintain effective working relationships
• Exceptional work ethic, personal and professional integrity
• Consistent team player, who is adaptable to team workload and client demands