Accounts Receivable Executive
Category Finance, Controlling, Audit, Accounting & Business Analysis
POSITION DESCRIPTION
Position: Accounts Receivable Executive
Department: Finance
Reports to: Accounts Receivable Supervisor/Assistant AR Manager/ Credit Manager
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PURPOSE OF POSITION
To accurately process and post all charges and payments to City Ledger accounts and to assist the Credit Manager/Supervisor in maintaining proper credit procedures throughout the hotel in accordance with the Policies & Procedures.
To ensure timely and up-to-date collection from debtors.
KEY ROLES & RESPONSIBILITIES
Accurate billing for the Groups, Wholesale and all other Company accounts with the appropriate supporting documentation
Post daily basis Guest credit cards and miscellaneous payments accurately
Follow-up on any payments that are over or short of the invoices amount
Handling promptly all guest billing issues and disputes, including credit card inquiries and charge backs. Make the appropriate corrections as required after obtaining the Credit Manager’s and Director of Finance approvals.
Must have a commitment to follow all local corporate policies and procedures as they relate to credit and receivables.
Must have thorough knowledge of all policies and procedures as they relate to credit and receivables.
Must work in a safe, prudent, and organized manner.
Assist the Income Auditor or Chief Accountant in reconciling the City Ledger totals
Communicate promptly with the Credit Manager on any discrepancies in billing and other potential problems.
Verify daily the folios transferred to Accounts Receivables to ensure availability of all required supporting documents and the correctness of the charges made by the Cashiers to each respective A/R Accounts.
Process daily basis all transactions transferred to Accounts receivables.
Reconcile daily Credit Card charges and payments and ensure balances tally with daily trial balance.
Ensure, prior to month end all credit card payments are allocated as per bank settlement advice. Any unidentified credit balance need to be recorded in the excel sheet in the month end folder, for income auditor to obtain the payment activity report from the bank.
Ensure all incoming payments by Cheque/Bank Transfers/CC are accounted.
Dispatch invoices, via courier service to the debtors on weekly basis.
Upload “online” billing on timely basis.
Ensure the Pegasus commission is prepared and submitted weekly to GRC and that other TA and group commissions are verified and paid timely.
Maintain individual files for each City Ledger Accounts and filling to be done on timely basis.
Finalize group billing within four day’s after group departure.
Check all Banquet Event Orders to ensure deposits and prepayments mentioned are received and posted in Opera, prior to Opening of PM for groups/Event.
Maintain a comprehensive filling system of all Accounts Receivable related documents.
Ensure “Deposit Ledger” is checked on regular basis.
Ensure AR Aging tallies with GL.
PERSONAL ATTRIBUTES
Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
Pleasant personality
Neat appearance
Oral and written fluency in English
Display initiative
Team player
Customer/people oriented
QUALIFICATIONS
Diploma/Degree in Hospitality Management and/or Accounting is prefer
EXPERIENCE
Minimum of 6 months experience in Accounting or over 1 year Front Office experience will be considered
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