P&O Consultant

Denmark; København; Hybrid; DKK 303,000 - 441,000; Full time

Job summary

Xellia Copenhagen is seeking a detail-oriented P&O administrator for a one-year interim assignment to support hire-to-retire processes across Denmark and Norway. You will handle contracts, onboarding, changes, payroll data, and ensure data accuracy while contributing to process improvements.

You will work with a small local team and collaborate with international colleagues, driving efficient P&O operations and leveraging digital tools to enhance the employee journey.

Qualifications

• Strong administrative background within P&O or HR support.
• Experience with employee documentation and payroll data accuracy.
• Ability to coordinate hire-to-retire processes and ensure data quality.
• Service-minded approach with attention to detail and timely delivery.
• Clear communication in Danish and English, written and spoken.

Responsibilities

• Provide day-to-day P&O administration across hire-to-retire processes.
• Support recruitment activities including interviews and onboarding.
• Manage employee changes and offboarding in P&O, payroll, time and leave systems.
• Assist with annual P&O processes such as salary review cycles.
• Maintain P&O policies, records and approval workflows.
• Prepare P&O and payroll data for stakeholders and leaders.
• Participate in ad hoc P&O projects, exploring automation and digital tools.

Skills

Administrative background

P&O administration

HR/payroll systems

Data accuracy

Communication Danish & English

Tools

HRIS/HR systems

Payroll systems

Job description

Bring structure, service and ownership to every step of the employee journey

Are you a detail-oriented P&O professional who enjoys working with people, processes and systems? Join Xellia’s Copenhagen P&O team for a one-year interim assignment and help deliver high-quality support across the entire employee lifecycle – from hire to retire.

Working close to the business

You will join a small, collaborative P&O & Payroll team in Copenhagen, supporting our Danish and Norwegian organisations and working with international colleagues. With four colleagues in the local team and approximately 18 across global P&O, you will have varied responsibilities, direct contact with employees and managers, and the opportunity to contribute to improvements in how we work.

Your role – make things happen

You will provide reliable day-to-day P&O administration and practical support across the hire-to-retire process, including:

• Prepare employment contracts, addendums and other documentation; keep employee and payroll-related data accurate and up to date.


• Support recruitment activities, including interviews, assessments and candidate feedback, and help organise onboarding and introduction days.


• Manage employee changes and offboarding in P&O, payroll, time and leave systems; respond to questions from employees and managers.


• Support annual P&O processes, including bonus and salary review cycles and administration linked to collective agreements.


• Maintain P&O policies, templates, digital personnel records and approval workflows, supporting compliance and audit readiness.


• Prepare P&O and payroll-related data for internal and external stakeholders and share relevant updates with leaders.


• Contribute to ad hoc P&O projects, including opportunities to simplify and automate processes using digital tools and AI.

What you bring

• A strong administrative background, ideally with experience in P&O or a similar people-support function.


• Strong working knowledge of P&O administration, employee documentation and digital HR/payroll systems, with the ability to use tools accurately and consistently.


• Ability to coordinate multiple hire-to-retire processes, maintain reliable data and deliver timely, high-quality outcomes.


• A service-minded approach to supporting managers and employees, with care, accuracy and follow-through.


• Clear communication skills in Danish and English, both written and spoken.

You take accountability for your commitments and adapt readily when priorities change. You combine practical functional knowledge with confidence in P&O systems and tools, and you work well with colleagues and stakeholders from different cultures and backgrounds. You listen to the needs of managers and employees and take pride in providing reliable support.

A word from our team

Great P&O support is about more than processes and administration. It’s about understanding people’s needs, taking ownership and making everyday work easier for our colleagues. We are looking for someone who enjoys bringing structure, quality and a service-minded approach to everything they do — and who wants to be part of a team where we support each other and make a real difference.

What’s in it for you?

• Xellia isn’t for all: There’s no rigid hierarchy here, and no one will micromanage you. You’re trusted — and expected — to take real responsibility, perform at a high level, and learn fast. In return, you get the opportunity to shape how things are done, influence decisions, and make a visible impact.


• Make things happen: You’ll step into an organization in motion, with clear direction and ambitious goals. Here, you can grow fast, take on more than a fixed role, and shape what’s next alongside people who want to win.

We are your people

Everything we do connects to our purpose to save lives. Every day, every task we do plays a part in one of the biggest battles of our time: fighting the most powerful bacteria on the planet. But at Xellia, it's not just about what we do - it's about how we do it and who we do it with. We work side by side, eye to eye, and heart to heart across functions and sites, building strong relationships and making an impact. We run on curiosity, trust, and honest conversations. We speak up and share what we know. It's not just where you want to go. It's who you get there with. At Xellia, we're your people.

Xellia is owned by Novo Holdings A/S, headquartered in Copenhagen, Denmark, and operates four sites globally.

Xellia Pharmaceuticals is the global leader in fermentation-based, non-beta-lactam anti-infectives, supplying Active Pharmaceutical Ingredients (APIs) and Finished Dosage Forms (FDFs) to over 500 pharmaceutical companies across 80 countries.

Recognized by the World Health Organization and the European Union for our critical medicines, we play a vital role in combating severe infections and antimicrobial resistance. Headquartered in Denmark, we operate manufacturing sites in Copenhagen, Denmark; Budapest, Hungary; and Taizhou, China, with R&D and commercial operations in seven additional locations globally. As the only European manufacturer of several key anti-infectives and with a heritage spanning over 120 years, we are driven by purpose and progress.

With more than 1100 employees, our impact starts from within. We offer a workplace where ideas, curiosity, and initiative thrive, and where your role evolves with your ambition. Instead of rigid structures, we provide real responsibility, freedom to explore, and support to grow. Together, we shape not only the future of our company and the development of our people, but also the health of communities worldwide.

Employment type: Temporary

Weekly working time: Full-time

It means a great deal to me that what we produce can fight infections andpotentially save lives. It creates a very special energy and atmosphere.

It means a great deal to me that what we produce can fight infections andpotentially save lives. It creates a very special energy and atmosphere.Louise, People & Organization

Growth

Room to grow

At Xellia, we love curiosity. We give you the freedom to take initiative, explore, and trynew things. Often, we are few with the same profile, which means you’ll get plenty ofopportunity to go beyond your job description, gain more responsibility and grow yourexpertise in more directions than one.

Why

Why Work at Xellia?

Focus, growth, creativity, influence, work-life balance… At Xellia, we have opportunities thatmatch you no matter where you are in life.

We’re here to save lives

You’ll be part of producing medical products designed to save lives.

Shape your future

We’ll be happy to give you more responsibility, further training or new challenges.

Work-life balance

We respect and support you, no matter where in life you are.

Room to influence

You are the one who knows what you need to excel. We’ll be there to give you the rightconditions.

Your individual journey can change. We’ll provide you with the training you need.

Be you

Here, there’s room to be who you are. Because what makes you different makes us better.

Welcome

Welcome to Xellia

As a global market leader within anti-infectives, Xellia is ready when every second counts.Right in the middle of Copenhagen, you’ll get the freedom to take charge, go beyond your jobdescription and contribute to products designed to save lives – every single day.