Nordic Site Administrator: Projects & Travel

Hitachi Energy Ltd.; Middelfart Kommune; On-site; DKK 350,000 - 490,000; Full time

Job summary

Hitachi Energy Ltd. is seeking a proactive Site Administrator to support the Nordic Grid Integration projects in Denmark, Finland and Sweden.

The role involves coordinating site administration, onboarding, reporting, and document management to keep project teams organized and focused on delivering high-quality projects. The successful candidate will work with Site Managers and engineering teams, travel 1–3 days per week as required, and contribute to a collaborative, international project

Qualifications

• Relevant qualification in business, project or office administration or equivalent experience.
• Previous experience in a project, construction site or technical office environment would be advantageous.
• Strong MS Office skills (Outlook, Excel, Word, PowerPoint).
• Fluent written and spoken skills in local language and strong English.
• Willingness to travel within Nordic countries according to project needs.

Responsibilities

• Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.
• Support onboarding and induction of site personnel and maintain attendance records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Maintain administrative files and help project teams locate information and documentation.
• Assist with preparation of documentation and supporting evidence for internal/external audits.
• Coordinate travel, accommodation, local transportation and office services.
• Maintain lessons learned records and support project closeout activities.
• Work closely with Site Managers and project teams across the Nordic organization.

Skills

MS Office

Danish (local language)

English

Project Administration

Meeting coordination

Reporting

Document management

Organizational skills

Proactive service mindset

Education

Business/Project/Office Administration qualification

Tools

SharePoint

Job description

Hitachi Energy Ltd. is seeking a proactive Site Administrator to support the Nordic Grid Integration projects in Denmark, Finland and Sweden.

The role involves coordinating site administration, onboarding, reporting, and document management to keep project teams organized and focused on delivering high-quality projects. The successful candidate will work with Site Managers and engineering teams, travel 1–3 days per week as required, and contribute to a collaborative, international project