Documentation Senior Specialist (Aarhus N, Region Central Jutland, DK, 8200)

Vestas; Aarhus; On-site; DKK 900,000 - 1,200,000; Full time

Job summary

Vestas is seeking a results-driven leader to own and oversee the Documentation capability within the Documentation Excellence group. You will define strategy, governance, standards and processes to enable modular, compliant information across the value chain.

You will develop roadmaps for translation, distribution and maintenance, translate business needs into capability improvements, and partner with stakeholders to drive adoption and continuous improvement through KPIs and robust delivery

Qualifications

• Relevant educational background within technical communication, engineering, information management, business process management, digital transformation or similar.
• 10 years of relevant and extensive experience within technical documentation, other engineering documentation, documentation systems, digital platforms, process automation, content lifecycle management, process improvement or related capability development areas.
• In-depth business needs understanding and ability to translate those into the future generation of documentation solutions.
• Deep understanding of value chain, including content planning, authoring, review, approval, translation, publication, distribution, maintenance and retirement.
• Ability to design and develop documentation capabilities that enable other business functions to deliver documentation efficiently.
• Solid knowledge of structured content principles, modular documentation, metadata management, content reuse, terminology management and translation processes.
• Skill in translating strategic ambitions and business challenges into practical frameworks, standards, roadmaps and implementation plans.

Responsibilities

• Own and oversee the Documentation capability area, defining its strategic direction and ensuring that processes, methods, standards, tools and governance models are established, maintained and continuously improved
• Develop, maintain and implement the Documentation capability roadmap, enabling efficient creation, management, translation, distribution and maintenance of documentation across the business
• Translate complex business needs, operational challenges and documentation requirements into clear capability improvements, strategic initiatives and actionable work packages
• Partner with cross-functional stakeholders to identify gaps in documentation processes, tools and governance, defining fit-for-purpose solutions that enhance efficiency, quality, compliance and user experience while ensuring alignment and adoption
• Coordinate and support key documentation enhancement initiatives, such as Component Content Management System implementation, modular content, metadata management, terminology governance, AI-enabled translation, quality assurance, and digital distribution
• Identify, evaluate, and address risks, dependencies, and obstacles to adoption to help ensure documentation initiatives and projects are implemented and carried out effectively
• Monitor and measure the effectiveness of documentation capabilities through KPIs, stakeholder feedback and performance metrics, ensuring continuous improvement and value realization
• Encourage knowledge sharing, innovation, and the adoption of best practices by working with internal and external networks to continually enhance Documentation Excellence capabilities

Skills

Technical communication

Stakeholder management

AI in documentation

Structured content

Quality mindset

Global collaboration

Strategic thinking

Education

Technical communication background

Tools

Content Management System

AI translation tools

Metadata management tools

Job description

Full-Time

Technology & Operations > Research & Development > Documentation Excellence

Documentation Excellence is a department located in the function Value Chain Services, part of R&D. We are dedicated to transforming how documentation is created, managed, translated, distributed and continuously improved across the business. Our aim is to enable the organization to deliver compliant, standardized, modular and scalable information that meets the needs of users throughout the value chain.

Responsibilities

• Own and oversee the Documentation capability area, defining its strategic direction and ensuring that processes, methods, standards, tools and governance models are established, maintained and continuously improved


• Develop, maintain and implement the Documentation capability roadmap, enabling efficient creation, management, translation, distribution and maintenance of documentation across the business


• Translate complex business needs, operational challenges and documentation requirements into clear capability improvements, strategic initiatives and actionable work packages


• Partner with cross-functional stakeholders to identify gaps in documentation processes, tools and governance, defining fit-for-purpose solutions that enhance efficiency, quality, compliance and user experience while ensuring alignment and adoption


• Coordinate and support key documentation enhancement initiatives, such as Component Content Management System implementation, modular content, metadata management, terminology governance, AI-enabled translation, quality assurance, and digital distribution


• Identify, evaluate, and address risks, dependencies, and obstacles to adoption to help ensure documentation initiatives and projects are implemented and carried out effectively


• Monitor and measure the effectiveness of documentation capabilities through KPIs, stakeholder feedback and performance metrics, ensuring continuous improvement and value realization


• Encourage knowledge sharing, innovation, and the adoption of best practices by working with internal and external networks to continually enhance Documentation Excellence capabilities

Qualifications

• Relevant educational background within technical communication, engineering, information management, business process management, digital transformation or similar


• 10 years of relevant and extensive experience within technical documentation, other engineering documentation, documentation systems, digital platforms, process automation, content lifecycle management, process improvement or related capability development areas


• In-depth business needs understanding and ability to translate those into the future generation of documentation solutions


• Deep understanding of value chain, including content planning, authoring, review, approval, translation, publication, distribution, maintenance and retirement


• Ability to design and develop documentation capabilities that enable other business functions to deliver documentation efficiently


• Solid knowledge of structured content principles, modular documentation, metadata management, content reuse, terminology management and translation processes


• Skill in translating strategic ambitions and business challenges into practical frameworks, standards, roadmaps and implementation plans

Competencies

• Demonstrated stakeholder management skills, with the ability to engage, work with, and align senior stakeholders, subject matter experts, process owners, tool owners and operational teams


• Advanced structured and conceptual thinking skills, with the ability to rapidly understand complex business challenges, identify root causes, and translate ambiguity into clear, actionable strategies


• Great understanding of and experience of how AI can be used to automate documentation deliveries


• Ability to use data, KPIs, feedback and process insights to enable continuous improvement


• Comfortable interacting with senior and executive management; directing decision-making and guiding complex discussions in an efficient, fact-based manner


• Effective communication skills, with the ability to communicate complex issues and solutions, and work effectively with cross-functional teams


• Quality-focused mindset


• Cultural understanding (global interfaces to colleagues all over the world)

What We Offer

At Vestas, you will collaborate with experienced specialists shaping solutions for renewable energy. You will have the opportunity to shape technical solutions, grid integration strategies, and regulatory developments while collaborating with colleagues and stakeholders across the industry. We offer a high level of ownership, a supportive culture of collaboration and knowledge sharing, and continuous opportunities for professional development in a truly international environment. Most importantly, you will help shape the technical foundation of projects that contribute to the future energy system.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, \"Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry\". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future. Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.