Administrative Research Theme Coordinator

Sekretariat, Syd; Denmark; On-site; DKK 480,000 - 600,000; Full time

Benefits offered by this job

Diverse workplace

Freedom to innovate

Job summary

Aarhus University in Aarhus, Denmark, invites applications for the permanent, full-time position of Administrative Research Theme Coordinator starting 1 January 2027. The role supports four Research Theme Coordinators and coordinates activities across the themes within the Department of Biomedicine.

English is the preferred language for meetings and discussions. The successful candidate will help plan activities, manage communications, onboarding, events, and the department’s day-to-day

Qualifications

• Relevant academic background and solid knowledge of an academic research environment.
• Fluent in oral and written English.
• Ability to communicate across administrative and academic colleagues.

Responsibilities

• Provide administrative support to the four Research Theme Coordinators.
• Coordinate activities across the four research themes.
• Plan activities, follow up on actions and support day-to-day running of themes.
• Maintain mailing lists, theme websites and other practical information.
• Support the theme-associated young networks when necessary.
• Assist with planning and follow-up of theme meetings.
• Coordinate department-wide activities and theme involvement.

Skills

Academic background

English proficiency

Communication skills

Job description

Administrative Research Theme Coordinator

The Department of Biomedicine at the Faculty of Health Sciences at Aarhus University invites applications for a position of Administrative Research Theme Coordinator, starting on 1 January 2027. The position is a permanent, full-time position.

The Department of Biomedicine prioritizes diversity and a good work environment, as these are prerequisites for groundbreaking research. In a diverse and international research environment, our dedicated employees work to generate new knowledge within biomedical research. The Department of Biomedicine provides research-based teaching of the highest quality and is responsible for a large part of the medical degree programme. Academic staff contribute to the teaching. English is the preferred language in the laboratory, at meetings, and at seminars. The department employs approx. 600 people from all over the world, and they make use of the department's modern laboratory, core, and animal facilities. The Department of Biomedicine focuses on innovation, entrepreneurship, and collaboration with business and industry, and numerous researchers from the department have established companies to develop new medicinal treatments founded in professional scientific basic research.

Your job responsibilities

As Administrative Research Theme Coordinator your main responsibility is to provide administrative support to the four Research Theme Coordinators and help coordinate activities across the four research themes at the department. You will work closely with each of the Research Theme Coordinators to plan activities, coordinate tasks, follow up on agreed actions, and help with the day-to-day running and development of the themes.

An important part of the role is to stay on top of what is happening in the themes and anticipate where support or coordination may be needed. You take initiatives, follow tasks through, and make it easier for the Research Theme Coordinators and theme members to get things done. You will also help coordinate activities across themes and ensure relevant information is shared with the department.

Your main tasks will include:

• Support the Research Theme Coordinators in planning and running academic and social activities.
• Coordinate annual theme meetings/retreats and other theme activities.
• Coordinate international seminars, including the themes’ annual Skou Lectures, as well as other seminars and events.
• Help onboarding of new theme members and keep mailing lists, theme websites and other practical information up to date.
• Support the activities of the theme-associated young networks, when necessary
• Help planning and preparation of theme meetings and follow up on agreed-upon actions.
• Support department-wide activities, including Department Day, and coordinate the themes’ involvement.

You will work closely with the four Research Theme Coordinators, the department’s management consultant, and other relevant administrative and academic staff in the department or at the faculty.

In the Administrative Research Theme Coordinator function, you will be responsible to the Research Theme Coordinators with a formal reference to Head of Department.

Your competences

We are looking for someone with a relevant academic background and solid knowledge of and experience from an academic research environment.

As a person, you enjoy a busy and outgoing role with many different tasks and contacts across the department. You are curious about people and interested in understanding different perspectives. You are aware of how you communicate and able to adapt your approach to different roles and situations.

Engagement and dedication are important in this role. You enjoy making things happen and helping others. You are organized and reliable, and you are comfortable working independently while knowing when to involve others.

You communicate well with both academic and administrative colleagues, and we expect you to be fluent in oral and written English.

We offer

• A vibrant and diverse workplace with a high degree of freedom and room for new ideas, opinions, and ways of doing things.
• A safe and respectful working environment, where everyone contributes to making it a good place to work.

Questions about the position

If you have any questions about the position, please contact Head of Department Thomas G. Jensen tel.: [phone].

Your place of work will be the Department of Biomedicine, Høegh-Guldbergs Gade 10, DK-8000 Aarhus C, Denmark.

We expect to conduct interviews in November. If you are invited for a second interview, you may be asked to prepare a case as part of the interview process.

Terms of employment

Terms of employment and pay are regulated by the collective agreement between the Ministry of Taxation and Academics in the State. You will be employed as an academic staff member at basic salary grades 4–8 or as Special Consultant.

Application

Your application must include the following:

• Motivated application
• Curriculum Vitae
• Indication of education (a copy of the diplomas should be uploaded)
• References/recommendations can be uploaded separately in the recruitment system

We refer to the faculty’s Guideline for applicants.

Aarhus University’s ambition is to be an attractive and inspiring workplace for all and to foster a culture in which each individual has opportunities to thrive, achieve and develop. We view equality and diversity as assets, and we welcome all applicants.

The application must be submitted via Aarhus University’s recruitment system, which can be accessed under the job advertisement on Aarhus University's website.