SMSystem administrator BA Customers Solutions

Vattenfall; Berlin; Vor Ort; EUR 40.000 - 80.000; Vollzeit

Zusammenfassung

An established industry player is seeking a motivated SMS Administrator to enhance its security posture. In this dynamic role, you will manage security documentation, coordinate meetings, and support audits while working collaboratively in an English-speaking team. The position offers a chance to grow your skills in a supportive environment, focusing on organizational management and digital tools. Join a forward-thinking company that values diversity and provides opportunities for professional development. If you're proactive and eager to learn about security and resilience, this role is perfect for you.

Qualifikationen

• 1+ years of experience in an administrative or assistant role.
• Fluency in English and strong planning and writing skills.

Aufgaben

• Manage security document libraries and SharePoint sites.
• Coordinate security meetings and compile security reports.

Kenntnisse

Organizational Management

Presentation Skills

Agile

SAFe

AWS

Solution Architecture

Conflict Management

Data Management

Scrum

Team Management

Tools

MS Word

Excel

PowerPoint

MS Planner

Teams

SharePoint

Jobbeschreibung

Job Opportunity: Security Management System (SMS) Administrator

Do you want to contribute your knowledge and skills to help our organization enhance its security posture? Would you like to work with colleagues from various security disciplines in an English-speaking team and support our business units across multiple regions?

We are seeking a motivated and proactive SMS Administrator to join the BA Customers & Solutions Security & Resilience team.

The SMS Administrator will be responsible for managing libraries, planning meetings, handling incident and finding registrations, and compiling periodic security reports. This role supports the Security & Resilience team with administrative tasks to manage the SMS, ensuring accurate recordkeeping and effective communication within the security organization.

Key Responsibilities:

1. Manage security & resilience document libraries and SharePoint sites.
2. Maintain security & resilience planning at the BA level, follow up on open actions and tasks.
3. Manage access rights to resources and supporting systems.
4. Collect input data and coordinate the timely compilation of security reports.
5. Coordinate formal security meetings at the BA level and manage meeting minutes.
6. Support organization of security & resilience audits, including planning, bookings, and resource coordination.
7. Support security communication and awareness activities.
8. Ensure proper recordkeeping of nonconformities, incidents, and findings.

Possible Work Locations:

• Solna, Sweden
• Berlin, Germany
• Hamburg, Germany

Qualifications:

To succeed as an SMS Administrator, you should have:

• At least 1 year of experience in an administrative or assistant role.
• Experience coordinating independently or within a team.
• Digital skills, preferably with MS Word, Excel, PowerPoint, MS Planner, Teams, and SharePoint.
• Strong planning and writing skills.
• Fluency in English (both written and oral).
• Willingness to travel occasionally.
• Knowledge or experience in security is an advantage.

You are reliable, organized, and enjoy structuring and coordinating tasks. Teamwork comes naturally to you. You take initiative, responsibility, and work methodically to support your team. You are proactive in reminding colleagues of tasks while maintaining a positive attitude. Security knowledge is not required but eagerness to learn about Security & Resilience is essential.

Additional Information:

At Vattenfall, we believe diversity contributes to a more profitable and attractive company. We strive to be a role model for diversity and ensure equal opportunities for all employees regardless of gender, ethnicity, age, gender identity or expression, religion, disability, or sexual orientation. Learn more about our benefits and our commitment to diversity on our website.

Application Details:

Location options include Sweden, the Netherlands, or Germany. Please submit your application in English by May 5th, 2025, via the application button on this page. We request that you do not send applications through other means. Interviews may be conducted during the application period, so we encourage timely submissions.

For more information, contact our recruiter, Maryana Halushko.

As Vattenfall is part of Swedish critical infrastructure, many roles are security classified. Final candidates may undergo security vetting according to Swedish legislation.

We look forward to receiving your application!

Remote Work & Employment Type:

Details to be specified.

Key Skills:

Organizational Management, Presentation Skills, Agile, SAFe, AWS, Solution Architecture, Conflict Management, Data Management, Scrum, Team Management, Pre-sales, Management Consulting