Personal Assistant (m / w / d) Home Operations

AP Solutions GmbH; Unterföhring; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading global insurance company in Unterföhring is seeking a Personal Assistant to the Head of Home & Medical Operations. The successful candidate will provide high-quality administrative support, manage calendars, coordinate meetings, and handle logistics. Ideal candidates should have proven experience in similar roles, excellent organizational and communication skills, and proficiency in Microsoft Office. This position offers the chance to work in a dynamic environment supporting senior leaders across various tasks.

Leistungen

Inclusive workplace

Career development opportunities

Qualifikationen

• Proven experience as a Personal Assistant or similar role.
• Ability to manage multiple priorities effectively.
• Strong attention to detail and professionalism.

Aufgaben

• Manage the Heads of Home & Medical Operations calendar.
• Coordinate meetings and handle logistics.
• Track action items and ensure deadlines are met.

Kenntnisse

Organisational skills

Time management

Written communication

Verbal communication

Discretion

Proficiency in Microsoft Office Suite

Jobbeschreibung

Personal Assistant (m / w / d) Home Operations

Job Overview

The Personal Assistant to the Head of Home & Medical Operations provides high quality administrative, coordination and organisational support across a broad range of activities. This role is central to enabling the Heads of Home & Medical Operations to focus on strategic priorities by ensuring that day to day activities, schedules and communications are managed efficiently and effective. The successful candidate will be proactive, highly organised, with strong attention to detail and a calm, solutions focused approach. They will operate with high levels of integrity and professionalism managing often changing priorities in a fast moving environment.

Responsibilities

Responsibilities will include, but are not limited to, the following :

Executive Support

• Manage and prioritise the Heads of Home & Medical Operations calendar, appointments and correspondence.
• Coordinate meetings, prepare agendas and ensure materials and briefings are prepared in advance.
• Handle confidential information with discretion and maintain professional standards in all communications.
• Support travel arrangements, itineraries and logistics for both domestic and international travel as required.
• Anticipate needs and take initiative to resolve issues before they arise.

Operational Coordination

• Liaise with internal teams, suppliers and external partners to ensure smooth day to day operations.
• Track and follow up on action items, ensuring deadlines are met and updates are communicated.
• Assist in the preparation of documents, presentations, reports and correspondence.
• Support the coordination of project based activities as required.

Project and Task Management

Maintain oversight of ongoing initiatives, ensuring timely progress and effective communication between parties.

Create and maintain systems for tracking deliverables, budgets and priorities.

Provide administrative support for key operational projects, including research and documentation.

Requirements

To be successful in this position you will need to have the following skills / experience :

Professional Experience

• Proven experience as a Personal Assistant, Executive Assistant or similar role supporting senior leaders.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with attention to detail.
• High degree of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and anticipate needs in a dynamic environment.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. At Allianz, we stand for unity : we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Great to have you on board. Let's care for tomorrow.

Note: Having different strengths, experiences, perspectives and approaches is an integral part of Allianz‘s company culture. One means to achieve this is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company expects from its employees a general openness and a high motivation to regularly change positions and collect experiences across Allianz Group.