Executive Assistant (m/f/d) to the CEO and CFO Freight Germany

DHL; Bonn; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading logistics company based in Bonn is seeking an Executive Assistant to support the CEO and CFO. The ideal candidate will excel in calendar management, travel coordination, and stakeholder communication. Previous experience as an executive assistant is highly desirable. This role offers flexible working conditions and a focus on personal and professional development.

Leistungen

Flexible working conditions including mobile work opportunities

Wellbeing offers including company doctor visits

Free access to online learning portal

Qualifikationen

• Demonstrated discretion and ability to handle sensitive information.
• Ability to thrive in a dynamic and changing environment.
• Proactive approach to problem-solving.

Aufgaben

• Efficiently manage complex calendars of the CEO and CFO.
• Arrange seamless travel plans and accommodations.
• Serve as the primary point of contact for internal and external stakeholders.
• Prepare meeting materials and document meeting minutes.

Kenntnisse

Excellent organizational skills

Strong communication skills

Proactivity

Confidentiality

Ausbildung

Experience as an executive assistant or personal assistant (2-3 years)

Fluency in German and English

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Jobbeschreibung

Unleash your Potential. Make a Difference

We are DHL Freight - a group of 13,000 road cargo experts and Certified Freight Specialists operating in more than 40 countries, who are proud to provide their customers with the best overland freight transport solutions. We are always looking ahead to the next commercial opportunity, anticipating the next global trend. Because at DHL Freight, we're not simply about freight forwarding. We're about forward thinking ways to connect people - and improve their lives.

We are seeking a talented and driven individual to join our team as Executive Assistant(m/f/d) to theCEO and CFO Freight Germanyin the Global Head Office in Bonn (40 hours/week)

Your key responsibilities will include:

• Calendar & Schedule Management: Efficiently the complex calendars of the CEO and CFO, ensuring meetings, appointments, and key deadlines are well-organized, prioritized, and aligned with business needs.
• Travel Coordination: Arrange seamless travel plans, accommodations, and itineraries for both executives, optimizing time and ensuring compliance with company travel policies.
• Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, professionally handling and prioritizing emails, calls, and requests addressed to the CEO and CFO.
• Meeting & Event Support: Prepare meeting materials, set up calls, coordinate logistics (facilities, catering, accommodation), and document meeting minutes to ensure effective follow-up and execution.
• Executive Office Interface: Act as the go-to contact for other departments and the German Management Board on matters related to the CEO office, ensuring smooth communication and collaboration.
• Project & Workshop Coordination: Organize offsites, workshops, and townhall meetings, supporting strategic initiatives and employee engagement efforts.
• Procurement & IT Coordination: Order IT hardware/software and office supplies, ensuring timely availability and alignment with internal processes.
• Internal Communications: Manage the design and content of the internal communication platform “Smart Connect,” ensuring it reflects key messages and updates from the CEO office.
• Global Collaboration: Work closely with the global CEO and CFO offices to ensure alignment and consistency across DHL Freight and the wider DHL Group.
• Stakeholder Management: Build and maintain strong relationships across the DHL Group, supporting cross-functional initiatives and executive-level communication.

Our perfect match: To excel in this position, you should possess the following qualifications

• Experience: Previous experience as an executive assistant, personal assistant, or in a related role is highly desirable (2-3 years).
• Organization Skills: Excellent organizational skills and the ability to manage multiple tasks with a high level of attention to detail.
• Confidentiality: Demonstrated discretion and the ability to handle sensitive information with confidentiality.
• Communication: Strong written and verbal communication skills, with the ability to effectively interact with internal and external stakeholders.
• Proactivity: A proactive approach to problem-solving, anticipating needs and finding solutions before issues arise.
• Adaptability: Ability to thrive in a dynamic and ever-changing environment, adapting quickly to new challenges and priorities.
• Tech Savviness: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Language Skills: Fluency in German and Englishrequired

Our culture and benefits

DHL Freight is recognized as a TOP EMPLOYER® and Great Place to Workacross Europe. Our corporate culture is focused on personal commitment – to our customers, to each other, to our communities and to the environment. We reward excellent work and we nurture the talents of our employees. This enables you as an employee to develop your expertise and your career in different areas or divisions – and even in other countries. We are committed to creating a workplace that ensures mutual respect and is focused on results. We hire talented people from all backgrounds – irrespective of gender, disability, nationality, ethnicity, social background, religion and beliefs, age or sexual orientation and identity. Diversityenriches our workplace, drives our success, and helps us deliver excellence. DHL Freight is an equal opportunity employer and very focused on promoting opportunities for Women@Freight.

Additionally, this is what you can expect:

• Flexible working conditions incl. the opportunity of mobile work
• An international team with colleagues from over 30 different countries
• Wellbeing offers: fresh fruit, visits by company doctor, workshops on mental well-being, free and confidential access to counselling and assistance with elderly and child care
• Innumerable corporate discounts and memberships
• Free access to online learning portal coupled with extensive learning and development opportunities within the DHL Group

And much more…

Your contact:

Nisha Pillay will be happy to answer your questions at [e-mail].
Are you ready to start heading in a new direction, professionally and personally? Perfect!

Please click on apply and send us your complete application

YOUR FUTURE, DELIVERED!

#dhl-freight #LI-Freight