Administrative Assistant

Kariera; Wuppertal; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading management consultancy in Wuppertal is seeking a dedicated Executive Assistant to the CEO. This role involves supporting the Managing Director with administrative tasks, real estate management, and project support for training and software projects. The ideal candidate has commercial training or a degree and several years of relevant experience. Proficiency in German and MS Office is essential. Enjoy a dynamic work environment with a focus on collaboration and efficiency.

Qualifikationen

• Several years of experience as an Executive Assistant or Project Assistant.
• Independent, structured, and solution-oriented working style.
• Trustworthiness, discretion, and reliability.

Aufgaben

• Organizing and coordinating appointments, travel, and meetings.
• Preparing documents, presentations, and analyses for strategic decisions.
• Managing and overseeing the existing real estate portfolio.
• Managing Airbnb apartments, including guest communication and booking management.
• Support for our software projects YOLO and training projects Mystro.

Kenntnisse

Excellent organizational skills

Communication skills

Fluent in German

Confident use of MS Office

Experience with Airbnb and digital tools

Ausbildung

Completed commercial training or university degree in Management

Business Administration or Real Estate Management

Tools

MS Office

Excel

Google Workspace

Notion

Jobbeschreibung

We are looking for a dedicated, responsible, and business-minded Executive Assistant to the CEO (m/f/d) who will support the Managing Director in all administrative, organizational, and operational tasks.

In addition to classic assistant duties, the role also includes real estate management, Airbnb administration, and support in our tech and training projects (YOLO & Mystro).

Areas of Responsibility

1. CEO Support

• Organizing and coordinating appointments, travel, and meetings
• Preparing documents, presentations, and analyses for strategic decisions
• Monitoring ongoing projects, deadlines, and contracts
• Communicating with internal teams, partners, and external stakeholders
• Managing and overseeing the existing real estate portfolio (residential and commercial properties)
• Coordinating rental contracts, utility costs, maintenance measures, and service providers
• Communicating with tenants, property management companies, and authorities
• Budget planning, invoice verification, and documentation

3. Airbnb Management

• Managing Airbnb apartments, including guest communication and booking management
• Organizing cleaning, check-in/out, maintenance, and key handovers
• Maintaining online listings, optimizing pricing, and monitoring occupancy
• Preparing monthly evaluations and performance reports

4. Support in SaaS and Training Projects

• Support for our software projects YOLO (E-Health SaaS)
• Communication with the product team, managing documentation, feedback handling, and scheduling
• Support for Mystro (training projects with the Job Center / Employment Agency)
• Coordinating exams, audit documents, and communication with authorities and internal departments

5. Organization & Administration

• Support with controlling, invoice management, and budget planning
• Maintenance and administration of digital tools (Excel, Notion, Google Workspace, Airbnb, etc.)
• Support with HR and onboarding processes
• Confidential handling of sensitive information and procedures

Requirements

• Completed commercial training or university degree in Management, Business Administration, or Real Estate Management
• Several years of experience as an Executive Assistant or Project Assistant
• Excellent organizational and communication skills
• Confident use of MS Office, Excel, and digital tools (Airbnb, Booking.com, Google Workspace)
• Fluent German (spoken and written), English skills are an advantage
• Independent, structured, and solution-oriented working style
• Trustworthiness, discretion, and reliability
• Karrierestufe: Management