Talent Acquisition Coordinator

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Join to apply for the Talent Acquisition Coordinator role at Vontobel

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Are you passionate about creating a seamless candidate experience while keeping operations and projects running smoothly behind the scenes? We’re looking for a proactive, organized, and people-focused Recruiting & Business Coordinator to join our team.

This role sits at the intersection of talent acquisition, business support, and project coordination. You’ll play a key role in managing end-to-end interview logistics, supporting candidates and hiring teams, and also contribute to broader team operations and projects that keep our function effective and scalable.

What would your role be?

• Coordinate and schedule interviews across multiple locations / time zones and communication for candidates and interviewers
• Own the administration of our HR System (Workday), ensuring data accuracy and process compliance
• Prepare and maintain recruiting reports, dashboards, and analytics to support strategic decision-making and optimize hiring outcomes
• Take responsibility for the Business Management in the Recruiting Team with a focus on data & analytics, project management and candidate experience
• Apply business management principles to streamline workflows, track key KPIs, and support budget/resource planning for recruiting activities
• Collaborate with Talent Acquisition leadership on continuous improvement initiatives, leveraging operational data to enhance recruiting efficiency and candidate experience
  
  

What are we looking for?

• Bachelor's degree in Business Management, Human Resources, or a related field
• 3 or more years of experience in a recruiting coordination, HR operations, or business support role
• Structured, pro-active personality with excellent interpersonal skills and the ability to build relationships
• Excellent organizational skills and able to manage multiple priorities in a deadline-driven environment
• High attention to detail and a solution / client-oriented mindset
• Passion for improving candidate experience and driving operational excellence in recruiting
• Curiosity, ownership, and the ability to thrive in an evolving, fast-paced environment
  
  

What do we offer?

• Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
• Friendly, diverse team in an open-office space with dancing walls.
• All the latest technology to help you excel and advance.
• Agile environment in how we think, the way we work and our trust for each other.
• Flat hierarchy with collaboration on all levels.
• Campus feeling and collaborative spirit.
  
  

Why Vontobel?

At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.

Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.

Do you want to be Vontobel?

Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.

At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.

If you have any questions you can contact us through our contact form.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Financial Services and Banking

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