Project Management Officer

Required Skills and Experience

• Intermediate to Advanced proficiency in MS Excel; ideally also in Word, PowerPoint, OneNote, and Outlook.
• Preferable: Experience with MS SharePoint, especially on the administrative side.
• Preferable: Exposure to project management methodologies.
• Preferable: Experience using MS Project and PPM tools.

Behavioral Competencies

• Planning, Organising & Co-ordinating: Establishes courses of action for self and others to ensure work is completed efficiently within timelines.
• Attention to Detail: Focus on correctness and quality of work.
• Communication: Effective and clear in verbal and written communication; seeks clarification when needed.
• Initiative: Seeks ways to improve work processes and introduces operational efficiencies.
• Accountability: Takes personal responsibility for assigned work and delivers quality service.
• Proactive: Willing to assist in meeting team needs beyond specific job descriptions.
• Drive for Results: Focuses on achieving positive, tangible results.
• Client Focus: Listens to and understands customer needs, prioritizes customer satisfaction.
• Negotiation & Conflict Resolution: Negotiates and mediates effective agreements.
• Building Team Spirit: Fosters a supportive and collaborative team environment.
• Self Confidence: Demonstrates confidence and professionalism when representing the department.

Responsibilities

Financial and Resource Management

• Experience in PMO Finance/Project Finance roles.
• Knowledge of project financial concepts: Budget, Revenue, Accruals, Invoicing, Forecasts.
• Excellent English communication skills for stakeholder engagement.
• Strong analytical and numerical skills; able to explain variances.
• Proficient in MS Office, especially Excel, Word, PowerPoint, SharePoint.
• Excellent presentation skills.
• Ability to work independently and take accountability.
• Quick learner with proactiveness and flexibility.

Reporting

• Prepare and deliver financial reports and dashboards monthly, quarterly, and as needed.
• Maintain and standardize reporting processes and templates.

Additional Responsibilities

• Engage with stakeholders of varying seniority.
• Improve team and PMO processes continuously.
• Manage the PMO SharePoint site and documentation.
• Assist with ad-hoc projects within the PMO scope.
• Work autonomously on various work pieces.