Site Executive Assistant

7456-Johnson & Johnson MedTech Colombia S.A.S. Legal Entity; Bogotá; On-site; COP 42,000,000 - 64,000,000; Full time

Job summary

Johnson & Johnson is recruiting a Site Executive Assistant, based in Bogota, Colombia. The role delivers high‑level administrative and operational support to senior leaders, managing calendars, travel, and communications in a fast‑paced, global environment.

Requirements include a Bachelor’s degree, 2–4 years of executive support experience, strong MS Office skills (Outlook, Word, Excel, PowerPoint), excellent written and verbal communication, and English proficiency; travel is minimal.

Qualifications

• 2-4 years of experience providing administrative or executive support to senior leaders.
• Proven ability to manage complex calendars, schedules, and competing priorities.
• Strong problem‑solving skills and a proactive, service‑oriented mindset.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and sound judgment.
• Language: English proficiency is required.

Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow‑up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off‑sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a key coordinator for site operations, collaborating with internal stakeholders and external partners to maintain an organized, functional, and professional office environment.
• Identify opportunities to improve administrative processes and support operational efficiency.

Skills

Calendar management

Executive support

Travel arrangements

MS Office

Discretion

Communication

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Professional

All Job Posting Locations

Bogotá, Distrito Capital, Colombia

Job Description

DePuy Synthes is recruiting for a Site Executive Assistant, located in Bogota, Colombia. Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

Job Overview

The Site Executive Assistant provides high‑level administrative and operational support to senior leaders and teams at DePuy Synthes’ GBS office. This role is critical to enabling effective day‑to‑day operations by managing complex schedules, communications, and coordination activities. The position offers broad exposure to leadership decision‑making, cross‑functional collaboration, and organizational initiatives within a global, fast‑paced environment, making it a highly visible and impactful role.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow‑up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off‑sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a key coordinator for site operations, collaborating with internal stakeholders and external partners to maintain an organized, functional, and professional office environment.
• Identify opportunities to improve administrative processes and support operational efficiency.

Qualifications

Education

Bachelor’s degree in Business Administration, Communications, or a related field is preferred. An equivalent combination of education and relevant experience will be considered.

Experience and Skills

Required

• 2-4 years of experience providing administrative or executive support to senior leaders.
• Proven ability to manage complex calendars, schedules, and competing priorities.
• Strong problem‑solving skills and a proactive, service‑oriented mindset.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and sound judgment.

Preferred

• Experience supporting executives in a global or matrixed organization.
• Familiarity with coordinating across multiple time zones.
• Experience supporting leadership events, town halls, or off‑site meetings.
• Exposure to healthcare, medical device, or other regulated industries.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and follow‑through.

Other

Language: English proficiency is required.

Travel

Travel: Minimal travel expected, up to 10%.

Certifications

Certifications: Administrative or Executive Assistant certifications are preferred.

Additional Information

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

Equal Opportunity Employer

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

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