Senior Project Manager

APPLY; Colombia; Hybrid; COP 191,077,000 - 286,615,000; Full time

Benefits offered by this job

Agentic Delivery

Inclusive environment

AI Upskilling

Generous vacation policy

Flexible work arrangements

Job summary

APPLY is seeking a Senior Project Manager to champion PM and Agile best-practices, wearing multiple hats as a Scrum Master. You’ll manage budgets, timelines and client expectations, acting as a consultant and problem-solver while guiding several fast-paced projects and teams across time zones.

You’ll partner with leaders and ensure delivery excellence, with hybrid/remote-friendly work in Latin America and time-zone alignment to PT or ET.

Qualifications

• 4–6+ years of PM/delivery/operations in digital agencies or software delivery.
• Proven ability to manage multiple workstreams and client accounts.
• Hands-on capacity management and operational reporting.
• Strong English communication across time zones.

Responsibilities

• Own capacity tracking across Managed Services squads and forecast demand.
• Monitor hours against retainer allocations and surface discrepancies.
• Flag delivery risks early and coordinate resolution with leads.
• Manage squad-level delivery processes: backlogs, sprints, ceremonies.
• Coordinate with London-based PM for handoffs and alignment.
• Support MgS with operational reporting and portfolio updates.
• Maintain documentation hygiene in Jira, Notion, Tempo, etc.
• Improve MgS processes, templates, and tooling as the practice scales.
• Coordinate onboarding for new clients and squad members.

Skills

Project management

Agile methodologies

Scrum

Kanban

Resource planning

English communication

Stakeholder management

Tools

Jira

Confluence

Notion

Tempo

Job description

About Apply

APPLY is the Agentic Customer Experience (ACx) partner for the world's most ambitious consumer and entertainment brands. We bring together deep domain expertise across Retail, CPG, Sports, and Media with AI-native delivery capability, designing and delivering agentic solutions that turn CX vision into commercial reality. We are the partner of choice for brands like Arc'teryx, NFL, Lululemon, and Kraft Heinz. For more information, visit applydigital.com .

About Apply

APPLY is the Agentic Customer Experience (ACx) partner for the world's most ambitious consumer and entertainment brands. We bring together deep domain expertise across Retail, CPG, Sports, and Media with AI-native delivery capability, designing and delivering agentic solutions that turn CX vision into commercial reality. We are the partner of choice for brands like Arc'teryx, NFL, Lululemon, and Kraft Heinz. For more information, visit applydigital.com .

Location

APPLY is hybrid/remote-friendly. The preferred candidate should be based in Latin America, preferably working in hours that align to PT (Pacific Timezone) or ET (Eastern Timezone). Candidates located in Santiago, Chile are able to work out of our Santiago office as remote/hybrid employees. Candidates located outside of Santiago, Chile will be fully remote employees.

The Role

As a Senior Project Manager, you are a champion for Project Management and Agile best-practices but are flexible, and can adjust your processes to fit your project team and clients’ needs. You are comfortable wearing multiple hats and acting as a Scrum Master. You can manage budgets, timelines and client expectations with ease. You are a consultant, a problem solver, and a “big picture” thinker while digging into the details. The ideal candidate will be solution-driven and able to handle multiple fast-paced projects while managing multiple teams and communicating with leadership. Above all , you are accountable to your team, to yourself, and to the delivery of excellence.

Responsibilities

• Own capacity and resource allocation tracking across Managed Services squads, maintaining an accurate and up-to-date view of team availability, utilisation, and workload balance and forward-looking capacity forecasts to anticipate demand across the client portfolio.
• Monitor hours consumption against retainer allocations on a regular cadence, surfacing discrepancies, overruns, or underutilisation early and escalating as appropriate.
• Proactively identify and flag delivery risks — timeline slippage, team bottlenecks, scope creep, dependency blockers — before they elevate, and coordinate resolution/mitigation plan with squad leads and tech leads.
• Manage squad-level delivery processes: maintain backlogs, track sprint progress, coordinate ceremonies (planning, retrospectives, demos), and ensure delivery cadences are followed consistently.
• Partner with the London-based Senior PM to ensure seamless handoff and alignment between client-facing commitments and internal execution capacity.
• Support the Director of Managed Services with operational reporting, including utilisation metrics, team health signals, and portfolio-level status updates.
• Maintain documentation hygiene across tools (Jira, Notion, Tempo, etc.), ensuring project data is reliable and accessible for the wider team.
• Contribute to the ongoing improvement of MgS operational processes, templates, and tooling as the practice scales.
• Coordinate onboarding logistics for new clients or new squad members, ensuring teams have what they need to start well.

Requirements

• 4–6+ years of experience in project management, delivery management, or operations roles within a digital agency, consultancy, or software delivery environment.
• Proven ability to manage multiple concurrent workstreams or client accounts with strong attention to detail and organisational discipline.
• Hands-on experience with resource or capacity management — tracking team utilisation, managing allocations, and producing operational reports.
• Solid understanding of Agile delivery methodologies (Scrum, Kanban) and experience running or supporting sprint ceremonies.
• Proficiency with project management and delivery tooling, particularly Jira, Confluence, and Notion. Experience with time-tracking tools (e.g. Tempo) is a strong asset.
• Comfortable working with data: able to read hours reports, identify trends, and present clear summaries to stakeholders without requiring heavy data analysis support.
• Strong written and verbal communication skills in English; ability to communicate clearly across time zones in async-first environments.
• Experience working with or within a managed services, retainer-based, or continuous delivery model is a strong advantage.
• Thrives in a support-oriented role and measures success through team outcomes rather than individual recognition.
• A proactive, ownership-driven mindset: you flag problems before they become crises, and you follow through.

Life At Apply

People are at the core of everything we do at APPLY. We provide you with modern tools, systems and approaches, value your time, safety, and health, and strive to build a work community where you can thrive and grow. Here are a few benefits we offer to support you:

Benefits

• Agentic Delivery: Our people work in a modern way to deliver client outcomes. Broaden your skills on a range of engagements with international brands that have a global impact.
• An inclusive and safe environment: We’re truly committed to building a culture where you are celebrated and everyone feels welcome and safe.
• AI & Strategic Upskilling: Accelerate your professional growth with generous training budgets and mentorship, with a specific focus on Agentic AI expertise and the critical human skills required for the future of work.
• Generous vacation policy: Work-life balance is key to our team’s success, so we offer ample time away from work to promote overall well-being.
• Flexible work arrangements: We work in a variety of ways, from remote, to in-office, to a blend of both.

APPLY is a safe, respectful, and inclusive community where differences are celebrated. We are committed to equal opportunity and fostering a workplace where everyone belongs. Learn more in our Diversity, Equity, and Inclusion (DEI) section. For recruitment accommodations, please email [email protected] .

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.