Lead Administrative Coordinator

Marsh McLennan; Bogotá; Híbrido; COP 30.000.000 - 40.000.000; Jornada completa

Descripción de la vacante

A global risk and strategy consultancy is seeking a Senior Administrative Assistant to provide comprehensive support to the LCPA Team. The role involves managing calendars, booking travel, and overseeing administrative tasks. Candidates should have at least 3 years of administrative experience and strong leadership qualities. This position offers opportunities to work in a hybrid environment and contribute to a diverse team.

Formación

• At least 3 years of experience in providing administrative support.
• Experience as a leader of teams from 5-10 employees.
• Able to take initiative and ownership of matters.

Responsabilidades

• Manage calendars and meetings for individuals in LCPA team.
• Arrange room bookings for meetings and events.
• Book travel accommodations for team members.
• Process and reconcile expense reports accurately.
• Coordinate training schedule of Administration team members.

Conocimientos

Strong English proficiency

Organizational skills

Project management

Attention to detail

Proficiency in Microsoft Office 365

Descripción del empleo

Company

MMC Corporate

Description

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive administrative support to our LCPA Team in US & Canada.

The Administrative Assistant team supports LCPA teams with a variety of administrative tasks that help their organization and maintain their focus on core legal and compliance objectives. Key responsibilities include providing day-to-day support in the form of calendar management, room bookings, expense and invoicing submissions, travel arrangements, document preparation and correspondence.

This role will be the lead of this team, providing colleague support and guidance to ensure the team provides continuous and consistent levels of support to the LCPA team. It requires great communication skills in English and Spanish, attention to detail, and the ability to multitask in a fast-paced environment.

We will count on you to:

• Manage calendars and meetings for individuals in LCPA team.
• Arrange room bookings for meetings and events as required by LCPA team.
• Book travel accommodations including flights, hotels, and transportation for team members.
• Process and reconcile expense reports accurately and in a timely manner.
• Undertake other administration support as requested by LCPA team.
• Coordinate training schedule of Administration team members and helps to integrate new members into the team.
• Manages workflow coordination for the team including delegating overflow work.
• Fulfill People Manager responsibilities – performance reviews, goal setting, career development for Administration team.

What you need to have:

• At least 3 years of experience in providing administrative support.
• Strong English proficiency.
• Experience as a leader of teams from 5-10 employees
• Proficiency in Microsoft Office 365 tools (Word, Excel, Powerpoint, Sharepoint).
• Effectively able to prioritise work by understanding competing demands and making appropriate judgments regarding relative importance
• Able to take initiative, is proactive and confidently able to take ownership of matters and develop self

What makes you stand out:

• Excellent organizational and project management skills with the ability to prioritize and handle multiple and complex tasks in a demanding work environment
• Experience in an environment delivering quality services and experiences to internal/external customers
• Willingness to learn and adapt to new responsibilities
• Ability to work with other colleagues in a collegial, collaborative manner
• Attention to detail

Marsh McLennan (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marshmclennan.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.