Executive Assistant

DOXA Talent; A distancia; COP 268.374.000 - 345.053.000; Jornada completa

Descripción de la vacante

A leading talent solutions firm is seeking a proactive Senior Executive Assistant to the CEO. This remote role involves managing the CEO's calendar, handling communications, and providing high-level support to ensure operations run smoothly. The ideal candidate has over 5 years of experience in executive support, strong organizational skills, and emotional intelligence. This position allows for a dynamic work environment where you will contribute to improving processes and addressing challenges proactively.

Formación

• 5+ years of experience supporting senior or C-level executives in fast-paced environments.
• Proven ability to take ownership of work—seeing projects and tasks through without reminders.
• Strong emotional intelligence and professional presence.

Responsabilidades

• Own and optimize the CEO's calendar and communications.
• Manage inbox, scheduling, and travel logistics efficiently.
• Prepare meeting materials and act as a liaison across stakeholders.

Conocimientos

Problem-solving

Communication

Organizational Skills

Emotional Intelligence

Proactive Attitude

Herramientas

Microsoft Office Suite

Zoom

Slack

Google Workspace

Descripción del empleo

Senior Executive Assistant to the CEO (with Shared Services Support)

Location: Remote (Preferred hours: 7:00 AM – 4:00 PM PST)
Reports to: Chief Executive Officer (CEO)
Status: Full-time

Position Summary

We are seeking a highly experienced, emotionally intelligent, and proactive Senior Executive Assistant to be the right hand to our CEO—and, when capacity allows, support other senior leaders across the organization. This is a high-trust, high-impact role for someone who thrives in a fast-paced, ever-evolving environment and is motivated by being one step ahead, solving problems before they arise, and bringing order to complexity.

The ideal candidate is assertive yet empathetic, a clear and confident communicator, and has an unwavering sense of ownership—taking tasks from start to finish and navigating ambiguity with ease. You should be energized by variety, able to self-prioritize without needing constant direction, and driven by the satisfaction of making things smoother, smarter, and more effective for those you support.

Key Responsibilities

Executive Support (Primary – CEO)

• Own and optimize the CEO's calendar, communications, and day-to-day priorities to align with strategic goals.
• Manage inbox, scheduling, travel, and meeting logistics with a focus on efficiency and preparedness.
• Prepare meeting materials, agendas, presentations, and take detailed action notes when needed.
• Act as a gatekeeper and liaison, maintaining professional and thoughtful communication across stakeholders.
• Communicate with customers at the direction of the CEO to handle important action items and increase bandwidth of the CEO.

Shared Services Support (Secondary)

• Provide high-level support to other executives or teams as availability permits.
• Help balance workload across the leadership team by contributing to operational or project-based tasks.
• Serve as a versatile resource for special initiatives, short-term needs, or unstructured challenges.

Initiative & Ownership

• Take full ownership of tasks—from initial planning through execution and follow-up.
• Handle new or ambiguous challenges confidently, using resourcefulness and independent judgment.
• Proactively look for ways to improve processes, systems, and team productivity without being asked.
• Work independently and own results— not just taking direction, but driving value.

Technology & Tools

• Be the go-to support for basic user level questions on Office and Administrative tools (e.g., calendar syncing, conferencing tools, Office Suite).
• Ensure the CEO is equipped with the right tools, updates, and setup for seamless daily operations.
• Liaise with IT and operations for technical troubleshooting or equipment needs.

Qualifications

• 5+ years of experience supporting senior or C-level executives in fast-paced environments. Owner/founder support experience a huge plus.
• Proven ability to takeownership of work—seeing projects and tasks through without reminders or micromanagement. Strong proactive communicator on outcomes and priorities.
• Thrives in ambiguity and comfortable with the unknown; you figure things out quickly and confidently.
• High emotional intelligence with a friendly, professional, and empathetic presence.
• Assertive and direct when needed; able to speak up, push back respectfully, and manage upward.
• Exceptionally organized, self-motivated, and able to prioritize autonomously.
• Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
• Excellent communication skills—both written and verbal.
• Tech-savvy enough to troubleshoot issues and bridge the gap for a less technical executive.
• Discreet and trustworthy with sensitive, high-level information.

Preferred

• Experience supporting multiple executives or working in a shared services environment.
• Familiarity with modern collaboration tools like Zoom, Slack, , or Google Workspace.