Executive Assistant

Seamlessassist; Colombia; Presencial; COP 40.000.000 - 80.000.000; Jornada completa

Descripción de la vacante

A dynamic real estate firm in Colombia is seeking an experienced Executive Assistant to provide high-level support to senior leadership. The ideal candidate has at least 5 years of experience in an executive support role, preferably within real estate, and is proficient with modern productivity tools. This role demands exceptional organizational and communication skills, with an emphasis on efficiency and proactive problem-solving. The position also values flexibility and offers a competitive salary and benefits package.

Servicios

Competitive salary and benefits package

Opportunity for real impact

Dynamic, growth-oriented environment

Flexibility and autonomy

Formación

• Minimum 5 years of experience as an Executive Assistant supporting senior executives.
• Experience in real estate or a related field is strongly preferred.
• Strong proficiency with modern productivity tools is required.
• Comfortable using AI tools to enhance efficiency and decision-making.
• Exceptional organizational, communication, and time-management skills are essential.
• Ability to thrive in a fast-moving environment with minimal oversight.

Responsabilidades

• Provide high-level executive support including calendar management and travel coordination.
• Act as a trusted gatekeeper and manage communications with discretion.
• Anticipate executive needs and proactively solve problems.
• Prepare briefs, reports, and presentations.
• Support real estate-related workflows as applicable.
• Leverage AI tools and automation to improve execution.
• Maintain high standards of confidentiality and professionalism.

Conocimientos

Organizational skills

Communication skills

Time-management skills

Proficiency with Google Workspace

Proficiency with Microsoft Office

Descripción del empleo

We are seeking a highly experienced Executive Assistant to support senior leadership in a fast-paced, results-driven real estate environment. This role requires exceptional judgment, proactive ownership, and the ability to operate as a true strategic partner to the executive. Experience supporting leaders in real estate or adjacent industries is strongly preferred.

The ideal candidate is organized, tech-savvy, and confident leveraging AI and modern systems to increase efficiency, improve workflows, and enhance executive productivity.

Key Responsibilities

• Provide high-level executive support, including complex calendar management, inbox oversight, travel coordination, and meeting preparation
• Act as a trusted gatekeeper and liaison, managing priorities and communications with discretion
• Anticipate executive needs and proactively solve problems before they arise
• Prepare briefs, reports, presentations, and follow-ups
• Support real estate–related workflows (transactions, property management coordination, vendors, documents, timelines) as applicable
• Leverage AI tools and automation to streamline processes and improve execution
• Maintain high standards of confidentiality, accuracy, and professionalism

Required Qualifications

• Minimum 5 years of experience as an Executive Assistant supporting senior executives
• Experience in real estate or a related field strongly preferred
• Strong proficiency with modern productivity tools (Google Workspace, Microsoft Office, project management platforms)
• Comfortable using AI tools to enhance efficiency and decision-making
• Exceptional organizational, communication, and time-management skills
• Ability to thrive in a fast-moving environment with minimal oversight

Application Instructions

• To help us better understand how you approach executive support, please open your application with a single sentence that begins with:
• Then briefly share one tool or system (including AI, automation, or process improvements) you rely on to keep work moving efficiently.
• Applications that do not follow these instructions may not be considered.

What We Offer

• Competitive salary and benefits package
• Opportunity to work closely with senior leadership and make a meaningful impact
• Dynamic, growth-oriented environment that values initiative and innovation
• Flexibility and autonomy based on performance and trust