CIFOR Hiring Senior Administrator, Governance & Strategic Partnerships

Opportunities For Young Kenyans; Soledad; On-site; COP 149,315,017 - 223,972,525; Full time

Job summary

An international NGO in Colombia seeks a Senior Administrator for Governance & Strategic Partnerships. This role is essential to manage and oversee effective governance functions, support the Board of Trustees, and ensure compliance with internal policies and legal standards. The successful candidate will be responsible for organizing Board meetings, preparing official documentation, and facilitating communication among senior leadership and external partners. Strong experience in governance and exceptional organizational skills are required.

Qualifications

• Experience in governance management and secretariat leadership.
• Strong attention to compliance and policy oversight.
• Excellent organizational and communication skills.

Responsibilities

• Serve as the principal liaison for the Board of Trustees.
• Manage the full cycle of Board and Committee meetings.
• Monitor compliance with policies and legal requirements.
• Provide administrative support to the CEO and Board Chair.

Job description

CIFOR Hiring Senior Administrator, Governance & Strategic Partnerships

1. Secretariat Leadership & Governance Management

• Serve as the principal liaison and administrative lead for the Board of Trustees and its Committees.
• Manage the full cycle of Board and Committee meetings: planning, scheduling, logistics, agenda‑setting, documentation, and follow‑up.
• Ensure all governance processes adhere to CIFOR‑ICRAF bylaws, policies, and good governance practices.
• Support the CEO and Board Chair in preparing briefing notes, decision papers, and official governance‑related communications.

2. Board Meetings, Documentation & Records

• Prepare, review, and quality‑assure all Board documents, including meeting packs, resolutions, minutes, and action trackers.
• Ensure all decisions and actions are accurately recorded, monitored, and communicated to relevant stakeholders.
• Maintain an organized, secure, and up‑to‑date Governance Archive, including policies, Board instruments, and statutory records.
• Manage digital governance systems (e.g., Diligent Boards), ensuring accuracy, version control, and accessibility for Trustees.

3. Compliance, Policy Oversight & Institutional Governance

• Monitor compliance with internal policies, legal requirements, donor requirements, and good‑governance standards.
• Contribute to statutory filings, governance‑related audits, and official governance reporting.
• Review governance policies, charters, and procedures and support updates or revisions as required.
• Advise the CEO and Board Chair on governance protocols, timelines, and compliance considerations.

4. Strategic and Executive Support

• Provide high‑level administrative and organizational support to the CEO and Board Chair on governance‑related matters.
• Draft correspondence, statements, and official notifications on behalf of the Board Chair, Board Secretary (where distinct), and CEO.
• Conduct background research and prepare concise summaries to support Board deliberations and decision‑making.

5. Stakeholder Engagement & Coordination

• Serve as the primary point of contact for Trustees, ensuring effective communication and timely response to inquiries.
• Coordinate interactions between the Board, senior leadership, donors, auditors, and external partners where governance matters arise.
• Uphold confidentiality, professionalism, and institutional integrity in all interactions.

6. Strategic Partnerships & Business Development Support

• Support the CEO in expanding and diversifying CIFOR‑ICRAF’s donor base by identifying, cultivating, and strengthening relationships with new and existing funders, including bilateral and multilateral donors, foundations, development banks, and other strategic financing partners.
• Coordinate and support high‑level engagement with funders involving the CEO, senior leadership, and Trustees, including preparation of briefing materials, background notes, and meeting documentation.
• Maintain an overview of strategic donor relationships, engagement pipelines, and key touchpoints to support informed decision‑making by the CEO and senior leadership.
• Support the CEO’s Office in monitoring trends in the funding landscape and identifying opportunities for new partnerships aligned with CIFOR‑ICRAF’s strategic priorities.

7. Research, Documentation, and Knowledge Management

• Conduct background research to support governance matters, institutional benchmarking, and policy development.
• Maintain an organized and up‑to‑date Governance Archive, including Board resolutions, bylaws, policies, and governing instruments.