Senior Executive Assistant 100%, Geneva, (f / m / d)

CH10 - BJB Bank Julius Baer & Co. Ltd.; Genf; Vor Ort; CHF 80’000 - 100’000; Vollzeit

Zusammenfassung

A leading financial services firm in Geneva seeks an experienced Executive Assistant to support the Co-Market Head. This role involves high-level administrative and operational support, managing calendars, preparing materials for meetings, and maintaining confidentiality. The ideal candidate has 5+ years in executive support, a Bachelor's degree, and is fluent in English and French, with strong organizational skills. This position offers an opportunity to enhance operational efficiency and contribute to local growth strategies.

Qualifikationen

• Minimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking.
• Fluency in English and French; German is a strong advantage.
• Strong understanding of wealth management business models and performance drivers.

Aufgaben

• Manage the Co-Market Head’s calendar and schedule meetings.
• Prepare agendas, presentations, and briefing materials for meetings.
• Organise travel arrangements and expense reporting.
• Screen calls and emails, handling sensitive correspondence.
• Monitor KPIs for the Geneva branch and compile reports.
• Facilitate internal governance processes, maintain meeting minutes.

Kenntnisse

Discretion

Problem-Solving

Communication Skills

Team Collaboration

Organisational Excellence

Ausbildung

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Jobbeschreibung

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

The Executive Assistant role supporting the Co-Market Head Switzerland is a critical position requiring a seasoned, discreet, and results-driven professional.

Reporting directly to the senior leader of the Geneva office, this individual will provide comprehensive, high-calibre administrative and operational support, ensuring seamless day-to-day functioning across priorities.

The successful candidate will support the Co-Market Head Switzerland in driving operational efficiency, strategic initiatives, and leadership coordination across the Swiss market, with a particular focus on the development and growth of the Geneva branch. This role combines high-level administrative support with some core business management responsibilities, acting as a trusted partner to ensure seamless execution of priorities.

This individual will serve as a pivotal point of contact, managing complex and diverse tasks such as executive support, business management, Geneva branch development support and compliance related activities.

With a proactive mindset and unwavering attention to detail, the Executive Assistant will act as a trusted partner, anticipating needs, managing sensitive information with confidentiality, and contributing to enhanced executive effectiveness.

At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment.

YOUR CHALLENGE

• Manage the Co-Market Head’s calendar proactively : schedule meetings, prioritise appointments, and resolve conflicts
• Prepare agendas, briefing materials, presentations (PowerPoint / Excel), and talking points for internal and external meetings
• Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting
• Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up
• Maintain strict confidentiality of all matters
• Monitor key performance indicators (KPIs) for the Geneva branch; compile weekly / monthly reports
• Facilitate internal governance processes : organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups
• Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives
• Assist in executing local growth strategies under guidance of the Co-Market Head
• Identify opportunities for process improvements and digital transformation
• Collaborate with all the key internal stakeholders, including Compliance and Legal departments when required, particularly regarding documentation and approvals

YOUR PROFILE

• Bachelor’s degree in business administration, International Relations, or a related field
• Minimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services
• Proven ability to work effectively in a senior executive environment with discretion and professionalism
• Strong understanding of wealth management business models, organisational structures, and key drivers of performance
• Fluency inEnglish and French(written and spoken); German language skills are a strong advantage
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Organisational Excellence : Ability to multitask efficiently while maintaining accuracy and attention to detail
• Initiative & Problem-Solving : Anticipates needs and proposes solutions without constant supervision
• Communication Skills : Clear, concise, and diplomatic communicator across levels and cultures.
• Team Collaboration : Works well both independently and as part of cross-functional teams
• Discretion & Integrity : Handles confidential information with utmost sensitivity and trustworthiness

We are looking forward to receiving your full job application through our online application tool.