Project Assistant (Individual Contractor - part time)Job ID : 269055

Urban Resilience Hub by UN-Habitat's CRGP; Genf; Vor Ort; CHF 30’000 - 80’000; Vollzeit

Zusammenfassung

An international resilience organization located in Geneva, Switzerland, is seeking support for logistical and administrative tasks related to upcoming events and training sessions. Responsibilities include preparing terms of reference, managing logistics for meetings, and ensuring proper documentation and follow-up on training evaluations. The candidate will play a crucial role in supporting the organization’s operational needs throughout 2025.

Aufgaben

• Prepare terms of reference for events and manage vendor activities.
• Organize logistics for meetings and training sessions.
• Submit meeting notes and communication materials.
• Provide logistical support for trainings and manage registration.
• Distribute training evaluation forms and ensure follow-up.
• Prepare administrative documentation for upcoming activities.

Jobbeschreibung

Result of Service

February 2025 – Output Deliverables

• Prepare 3 ToRs for upcoming event, identify vendors, and review quotations/invoices for upcoming activities by 20 Feb 2025.
• Organise logistics for meetings, field activities, and trainings sessions (venue, hotels, transport) by 28 Feb 2025.
• Submit meeting notes, attendance lists, and at least two communication materials by 28 Feb 2025.
• March 2025 – Output Deliverables
• Provide logistical support for March trainings, including venue setup, registration, and DSA roster preparation, by 25 Mar 2025.
• Distribute and collect training evaluation forms and upload them by 31 Mar 2025.
• Conduct follow-up to ensure an 80% survey response rate, updating M&E tools by 31 Mar 2025.
• Prepare administrative documentation for April activities (ToRs, reservations, vendor identification) by 31 Mar 2025.
• Submit meeting notes, event summaries, and updated filing records by 31 Mar 2025.
• April 2025 – Output Deliverables
• Organise logistics for April missions (hotel bookings, transport, mission packages) by 15 Apr 2025.
• Support field visits for ITC staff/consultants and ensure delivery of all required materials by 30 Apr 2025.
• Upload all training evaluation forms and update M&E datasets by 25 Apr 2025.
• Review quotations and invoices and prepare procurement files for May activities by 30 Apr 2025.
• Maintain filing systems, respond to stakeholder queries within 3 working days, and submit documentation for all April activities by 30 Apr 2025.

Work Location

Expected duration

Duties and Responsibilities

No Fee