Office Manager & Management Assistant

Lotus Bakeries; Baar; Vor Ort; CHF 80’000 - 100’000; Vollzeit

Zusammenfassung

A renowned international company in Zug, Switzerland is seeking a Management Assistant & Office Manager to ensure smooth office operations and support the executive team. The ideal candidate will possess 3-5 years of relevant experience, be fluent in German and English, and proficient in Microsoft Office. Responsibilities include overseeing daily functions, liaising with building management, event planning, and providing executive support. This role requires a structured approach and the ability to handle multiple priorities.

Qualifikationen

• 3-5 years of experience in office management or executive assistance.
• Experience in an international or fast-paced environment is preferable.
• Comfort with digital collaboration tools is necessary.

Aufgaben

• Oversee daily office functions and maintain supplies.
• Liaise with building management for maintenance requests.
• Organize internal and external meetings and events.
• Support onboarding and offboarding processes.
• Act as a point of contact for internal communications.
• Provide proactive assistance to the Executive team.
• Prepare reports and presentations ensuring accuracy.

Kenntnisse

Fluency in German

Fluency in English

Proficiency in Microsoft Office

Detail-oriented approach

Ability to multitask

Ausbildung

Completed higher vocational education

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

Job description

As our Management Assistant & Office Manager, you are key point of contact for our employees and you play a pivotal role in ensuring our office runs like clockwork while supporting our executive team.

Responsibilities

• Office Operations : Oversee daily office functions, maintain supplies, manage vendor relationships, and ensure a welcoming, well-organized workspace
• Facility Management : Liaise with building management, handle maintenance requests, and ensure compliance with health and safety standards
• Event Planning : Organize internal and external meetings, workshops, and company events—from meeting scheduling to logistics, catering and follow-up
• HR Collaboration : Support onboarding and offboarding processes, maintain employee records, assist with HR communications, and help coordinate team activities
• Communication & Culture : Act as a point of contact for internal communications, support company-wide initiatives, and help foster a collaborative and inclusive environment
• Executive Support : Provide proactive assistance to the Executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Document & Data Management : Prepare reports, presentations, and internal documentation; ensure confidentiality and accuracy in all administrative tasks
• Process Improvement : Identify opportunities to streamline workflows, improve administrative systems, and enhance overall efficiency
• Ad Hoc Projects : Take ownership of special assignments and cross-functional projects that contribute to the company’s strategic goals

Profile

We’re looking for someone who combines professionalism with cordiality, and precision with flexibility. Ideally, you’ll bring :

• A completed higher vocational education (commercial apprenticeship, bachelor or similar)
• At least 3–5 years of relevant experience in office management, executive assistance, or administrative coordination—preferably in an international or fast-paced environment
• Fluency in German and English, both written and spoken, is essential, Swiss German is a plus
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools
• A structured, detail-oriented approach with the ability to juggle multiple priorities and deadlines