JUNIOR MEDICAL AFFAIRS SPECIALIST

Work & Work SA; Lugano; Vor Ort; CHF 30’000 - 80’000; Vollzeit

Zusammenfassung

A leading international organization in the medical sector is seeking a Junior Medical Affairs Specialist in Lugano, Switzerland. This role involves providing administrative and operational support for key projects within the Medical Affairs function. Responsibilities include coordinating project tasks, time management, and event planning. Applicants should have a university degree in a relevant field, coupled with 1-2 years of experience in a similar role and strong English language skills. Join a dynamic team contributing to impactful initiatives.

Qualifikationen

• 1-2 years of experience in an administrative or project coordination role.
• Strong command of English (C1/C2 level).
• Previous experience in a medical or scientific organization is a plus.

Aufgaben

• Coordinate day-to-day project tasks and ensure timely follow-ups.
• Assist in planning and delivering virtual and in-person meetings.
• Organize task force activities and maintain clear documentation.

Kenntnisse

Project coordination

Time management

Event planning

Communication

Collaboration

Ausbildung

University degree in Life Sciences or related field

Tools

Microsoft 365

Zoom

Teams

Jobbeschreibung

For an international organisation in the scientific and medical sector, we are looking for a Junior Medical Affairs Specialist to join a growing team involved in high-impact medical and scientific initiatives.

The role focuses on providing administrative and operational support to key projects within the Medical Affairs function of the organisation.

Main Responsibilities

• Project Support : Coordinate day-to-day project tasks, ensure timely follow-ups and accurate documentation according to internal workflows.
• Time Management : Monitor deadlines and prioritise tasks effectively to support project timelines.
• Event & Meeting Coordination : Assist in the planning and delivery of virtual and in-person meetings, including logistics, scheduling, and minute-taking.
• Task Force Coordination : Organise task force activities and maintain clear, structured documentation and communications.
• Administrative Support : Ensure proper organisation and version control of project files, communications, and reporting materials.
• Communication : Draft and review professional correspondence and meeting summaries in English.
• Internal Collaboration : Work closely with other internal departments to facilitate cross-functional projects.
• Learning & Adaptability : Show openness to feedback, learning new systems, and taking on varied responsibilities.

Requirements

• University degree (ideally in Life Sciences, Biomedical Sciences or related fields)
• 1 2 years of experience in an administrative, scientific, or project coordination role
• Previous experience in a medical / scientific or international organisation is a plus
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Comfortable with online tools like Zoom, Teams, SurveyMonkey / Qualtrics
• Experience with reference library tools (e.g., EndNote, Zotero) is a plus
• Strong command of English (written and spoken C1 / C2 level)