Executive Assistant

Sulzer; Winterthur; Vor Ort; CHF 46’000 - 66’000; Vollzeit

Zusammenfassung

A leading engineering company in Winterthur is seeking a digitally proficient Executive Assistant to support two senior executives. This role requires exceptional organizational skills, the ability to manage complex priorities, and proficiency in MS Office and digital collaboration tools. Responsibilities include managing calendars and travel, preparing meeting materials, and facilitating events. The candidate should have previous experience in an Executive Assistant role, strong communication skills in English, and a proactive mindset. Competitive benefits include 25 days holiday and a pension scheme.

Leistungen

25 days holiday plus service days

Defined contribution pension scheme

Employee Assistance Program

On-site car parking/public transport allowance

Access to a wide range of discounts

Qualifikationen

• Previous Executive Assistant or comparable role with project coordination.
• Ability to manage complex calendars and travel itineraries.
• Experience in handling sensitive information with discretion.

Aufgaben

• Orchestrate complex calendars and manage travel logistics.
• Act as point of contact for stakeholders and manage correspondence.
• Prepare meeting materials and ensure follow-ups on priorities.
• Support executives in organizing key initiatives.
• Facilitate events and handle sensitive tasks.

Kenntnisse

MS Office (Excel, PowerPoint, Outlook)

Digital collaboration tools (Teams, SharePoint)

Strong organizational and time-management skills

Proactive adaptability

Strong communication skills in English

Ausbildung

Higher or post-secondary education in Business Administration, Management or relevant field

Jobbeschreibung

Executive Assistant-Full Time-Winterthur,Switzerland

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

We are seeking a digitally proficient and business-oriented Executive Assistant to provide comprehensive support to two senior executives. This role ensures the seamless execution of leadership activities and demands exceptional organizational skills combined with project coordination expertise. The successful candidate will manage complex priorities across multiple stakeholders in a fast-paced environment, acting as a trusted partner to optimize executives’ time. This position offers significant exposure to senior leadership and a broad range of responsibilities, making it ideal for a professional who thrives in dynamic, high-impact settings.

Your main tasks and responsibilities :

• Calendar & Travel Management : Orchestrate two complex calendars, schedule high-level meetings across various time zones, and design seamless domestic / international travel itineraries.
• Communication & Correspondence : Act as a point of contact for internal and external stakeholders—including vendors, clients, and service providers—managing emails, calls, and inquiries related to travel, meetings, and business needs with professionalism.
• Meeting Preparation : Take ownership of meeting logistics by shaping agendas, preparing comprehensive briefing materials, and creating or refining presentations. Ensure all follow-up actions are clearly documented, tracked, and completed to maintain momentum on key priorities.
• Project Assistance : Support executives by coordinating and organizing key initiatives—manage timelines, prepare materials, and ensure stakeholders are aligned.
• Event Support : Facilitate events, such as town halls and external fairs—overseeing schedules, interacting with venues, and ensuring all materials and arrangements are in place for smooth execution.
• Confidentiality : Handle sensitive information with the highest level of discretion and professionalism.
• Ad Hoc Tasks : Address unplanned and time-sensitive tasks—quickly adapting to changing priorities and providing solutions.

To succeed in this role, you will need :

• Education (higher or post-secondary education) in Business Administration, Management, or another relevant field.
• Previous Executive Assistant or a comparable role that combines customer service, stakeholder interaction, and project coordination responsibilities.
• Skilled in MS Office (Excel, PowerPoint, Outlook) and adept with digital collaboration and organizing tools such as Teams, SharePoint, and scheduling platforms.
• Strong organizational and time-management skills, with the ability to stay agile in a fast-paced environment.
• Proactive in anticipating needs, adaptable to shifting priorities, and motivated to continuously develop professionally.
• Strong communication skills in English (German is advantageous), within an international environment.

What we offer you :

• 25 days holiday (exclusive of bank holidays) + service days
• Defined contribution pension scheme
• Employee Assistance Program / health care
• On-site car parking / public transport allowance
• Access to a wide range of discounts

No visa or work permit support can be provided for this role.

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.