Executive Administrator

Carrier Climate Solutions Transportation; Kriens; Vor Ort; CHF 70’000 - 90’000; Vollzeit

Zusammenfassung

A leader in climate solutions is seeking a highly organized Executive Administrator in Lucerne. This role involves managing executive calendars, arranging travel, maintaining records, supporting financial processes, and onboarding new employees. The ideal candidate has several years of experience, exceptional organizational skills, proficiency in MS Office Suite, and fluency in both German and English. This position offers a dynamic work environment focused on operational efficiency.

Qualifikationen

• Several years of experience managing multiple administrative tasks and priorities.
• Exceptional organisational, problem-solving, and time-management skills.
• Proficiency in MS Office Suite and Concur.

Aufgaben

• Managing and coordinating executive calendars.
• Arranging flights and managing expense reports.
• Maintaining organised digital and physical records.
• Supporting financial processes and tracking invoices.
• Overseeing onboarding of new employees.
• Managing correspondence and preparing meeting materials.
• Suggesting improvements to administrative processes.

Kenntnisse

Organisational skills

Problem-solving skills

Time-management skills

Fluency in German

Fluency in English

Tools

MS Office Suite

Concur

Jobbeschreibung

Build a career with confidence

Carrier Global Corporation, global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries. Today, we continue to lead because we have a world-class, diverse workforce that puts the customer at the center of everything we do.

About The Role

We are seeking a highly organised and proactive Executive Administrator to support executives and teams in Lucerne with calendar management, travel arrangements, recordkeeping, and onboarding. This role combines coordination, problem-solving, and communication skills to ensure smooth day-to-day operations. It’s an excellent opportunity for someone detail-oriented who enjoys managing diverse administrative responsibilities in a dynamic environment.

Job Description

• Managing and coordinating executive calendars (schedule meetings, handle logistic)
• Arranging flights, preparing itineraries, and managing expense reports accurately and on time
• Maintaining organised digital and physical records, incl. contracts, reports/correspondence, while ensuring confidentiality and compliance with company policies.
• Supporting financial processes (purchase orders, tracking invoices, ensuring timely payments)
• Overseeing onboarding of new employees
• Being the main point of contact for stakeholders, managing correspondence and preparing meeting materials.
• Suggesting improvements to administrative processes to increase efficiency and organisation.

Requirements

• Several years of experience managing multiple administrative tasks and priorities while providing seamless support to executives and teams.
• Exceptional organisational, problem-solving, and time-management skills
• Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Concur, fluency in German and English (with excellent written and verbal communication skills)

Carrier is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.