Events Administration & Governance Lead

World Aquatics; Lausanne; Hybrid; CHF 85,000 - 125,000; Full time

Job summary

The International Skating Union (ISU) is seeking an Event Administration Manager to lead governance and information management for the full lifecycle of ISU events. You will own administrative systems, ensure traceable records, and coordinate with internal stakeholders to deliver milestones.

You will oversee bidding, host allocation, and production readiness while maintaining institutional memory and process improvements across the event portfolio.

Qualifications

• Minimum 5 years of experience in event administration, project management, governance, or a comparable role.

Responsibilities

• Lead the administration of the multi-year event bidding calendar, including intent-to-bid communications and deadlines.
• Maintain a complete pipeline of prospective bidders and hosts, including expressions of interest and meeting history.
• Coordinate the administrative process for centrally funded event expenditure, including SOPs and audit trails.
• Administer allocation communications to bidders, ensuring documentation and rationale are captured for future cycles.
• Own the ISU event project planner, milestone register, event plan, budget, and related documents across the portfolio.

Skills

Event administration

Project management

Governance

Stakeholder management

Attention to detail

Tools

SharePoint

Excel

Power BI

Smartsheet

CRM

Job description

The International Skating Union (ISU) is seeking an Event Administration Manager to lead governance and information management for the full lifecycle of ISU events. You will own administrative systems, ensure traceable records, and coordinate with internal stakeholders to deliver milestones.

You will oversee bidding, host allocation, and production readiness while maintaining institutional memory and process improvements across the event portfolio.