Digital Archiving Specialist

Ärzte ohne Grenzen Schweiz / Médecins Sans Frontières Suisse; Genf; Vor Ort; CHF 87.000 - 101.000; Vollzeit

Benefits dieser Stelle

Relocation support available for elig

Zusammenfassung

Médecins Sans Frontières Switzerland in Geneva seeks a seasoned professional to design, implement, and maintain advanced digital archiving systems, including ML and OCR-based document processing, to identify and preserve historical and legal documents in large digital corpora.

You will lead development of ML models, ensure data integrity, and collaborate with cross-functional teams to strengthen workflows, comply with archival standards (ISO 15489, OAIS), and support MSF’s humanitarian mission.

Qualifikationen

• A tertiary degree in Information Science or History.
• Strong coding skills (Python, R, JavaScript, etc.).
• A dual background in archiving and IT is highly desirable.

Aufgaben

• Implements the records management policy and maintains internal procedures for records management and archiving, particularly digital records.
• Designs and leads development of machine learning models, and utilizes OCR/HTR, NLP, and supervised/unsupervised classification technologies.
• Ensures the integrity, traceability and authenticity of digital documents to guarantee business continuity and operational memory.
• Structures document workflows by analysing business processes to prevent legal, operational and reputational risks.
• Implements digital preservation strategies (long-term formats, migration, integrity) per ISO 15489, OAIS.
• Documents the models, methodological choices and limitations of automated systems.
• Ensures collection, processing, description, preservation, disclosure and secure disposal of documents.
• Ensures continuity of the ADOC unit’s activities in the absence of colleagues.

Kenntnisse

Python

R

JavaScript

Machine Learning

NLP

OCR

Document processing

Archiving

Data science

Ausbildung

Information Science or History

Tools

Document management tools

Jobbeschreibung

We are looking for passionate candidates ready to contribute to our humanitarian mission.

Below, you will find the job details and the qualifications we are looking for.

Inclusivity and Diversity at MSF

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification. We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics. MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Context & mission

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

The MSF movement is built around 5 operational centers supported by 24 sections and offices worldwide. MSF Operational Center Geneva (MSF OCG) is one of these centres.

In this role, you design, implement and maintain advanced digital archiving systems, including machine learning and automated document processing tools, in order to identify, classify, describe and preserve historical and legal documents from massive volumes of heterogeneous digital data (‘digital bulk’).

You apply professional expertise to address diverse and sometimes challenging issues within your area of specialization. You contribute to improving systems and tools, strengthen processes, and provide informed guidance to colleagues. Your work supports the organization in achieving consistent quality and efficiency within your domain.

• Apply specialized knowledge to analyze and resolve a range of issues within established frameworks.
• Design tools, configure systems, or produce advanced analysis to inform decisions.
• Support Officers and team members through technical guidance and knowledge sharing.
• Identify and recommend opportunities for process and system improvements, infrastructure and security teams, to plan, design, coordinate the execution of testing and report of quality level.

Tasks & Responsibilities

• Implements the records management policy and maintains internal procedures for records management and archiving, particularly digital records
• Designs and leads the development of machine learning models, and utilises OCR/HTR, NLP, and supervised and unsupervised classification technologies
• Ensures the integrity, traceability and authenticity of digital documents to guarantee business continuity and operational memory
• Structures document workflows by analysing business processes to prevent legal, operational and reputational risks
• Implements digital preservation strategies (long-term formats, migration, integrity) in accordance with archival and legal standards (ISO 15489, OAIS)
• Documents the models, methodological choices and limitations of automated systems
• Ensures the collection, processing, description, preservation, disclosure and secure disposal of documents
• Ensures the continuity of the ADOC unit’s activities in the absence of colleagues (documentalist, archivist-records manager)

Your profile

Education

• A tertiary degree or equivalent in Information Science or History
• Strong coding skills (Python, R, JavaScript, etc.)
• A dual background in archiving and IT is highly desirable

Experience

• Experience in archiving, digital archiving and documentation
• Experience in data science

Languages

• English and French are the working languages of MSF Switzerland. They are essential.
• Any other language welcome

Skills/ Technical competencies

• Proficiency in standards and regulations relating to archives and data protection
• Practical experience with Python/R, NLP and ML, OCR and document processing
• Knowledge of document management tools
• Interest in geopolitical issues

Personal Abilities/Qualities

• Analytical, organisational and structuring skills
• Teaching skills, a service-oriented approach and the ability to work across departments
• Ability to engage in technical discussions with data specialists or developers
• Understanding of the limitations of AI (biases, errors)
• Ability to work in a multicultural environment
• Flexibility and the ability to manage stress.

Terms of employment

• Full-time position 100% (40h/week)
• Open-ended contract
• Working place: Geneva, CH
• Ideal start date: As soon as possible
• Gross annual salary (for 100%): from CHF 87’372.- to CHF 100’608.- (salary commensurate with equivalent experience and internal salary grid)
• Paid vacation: 25 days per year, prorate temporis, plus any Swiss public holidays falling within the contract period.
• Pension plan: pension contribution covered 3/4 by MSF, 1/4 by staff member.
• Relocation support available for eligible candidates.