Associate Specialist, Services Procurement (SI), Supply Operations - GL C - Defined Duration until December 2029

The Global Fund

Genf

On-site

CHF 73,000 - 98,000

Full time

27 hours ago

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Job summary

The Global Fund in Geneva seeks an Associate Specialist, Services Procurement (SI) to support end-to-end SI procurements, coordinating with CI PMO, SI teams, Finance and vendors. You will ensure timely, compliant deliveries and contribute to absorption reporting and process improvements.

Essential: university degree and 3 years in procurement; desirable: professional certifications. Role focuses on service procurements and advisory support within a matrix organization.

Qualifications

Minimum 3 years of experience in procurement and sourcing.
Experience managing procurement services and/or indirect spend categories (e.g., technical assistance, professional services).
Experience implementing procurement policy, ensuring compliance and implementing performance frameworks.

Responsibilities

End-to-end SI services procurements under supervision.
Tender administration and evaluations support.
Coordinate with CI PMO, SI teams, Finance and vendors.
Track procurement milestones, contract status, and utilization of SI-financed services.
Apply Global Fund procurement policies, procedures, and tools consistently.
Identify operational efficiencies and capture lessons learned to improve delivery.

Skills

Procurement

Sourcing

Stakeholder management

Education

University degree in procurement or related field

Job description

Associate Specialist, Services Procurement (SI), Supply Operations - GL C - Defined Duration until December 2029

The Global Fund aims to accelerate the end of AIDS, tuberculosis (TB) and malaria as epidemics. As part of our mandate to fight the three diseases, the Global Fund plays a leading role in global markets for medicines and technologies that prevent, diagnose, and treat HIV, Tuberculosis and Malaria. Every year, more than half of the Global Fund’s investments is used to procure key health products, ensuring they are available to those who need them most.

As one of the biggest health product procurement entities in the public sector, investing nearly US$3 billion in health products and equipment procurement, the Global Fund is uniquely placed to drive equitable access to quality‑assured health products, services and innovations through its Supply Operations department.

Supply Operations, collaborating across the Global Fund Secretariat, is responsible for the Global Fund’s market shaping activities and the overall management of procurement activities, health product sourcing, quality assurance and supply chains.

The Sourcing team is a strategically integrated function responsible for all procurement activities across all spending categories, including health and non-health products and services, with a combined annual spend exceeding US$2 billion. It encompasses the sourcing of health products such as pharmaceuticals, diagnostics and health technologies, and vector control, as well as the sourcing of non-health products and services, including third‑party managed services such as procurement service agents (PSAs), IT services, HR and professional services and other Secretariat operational and managed procurement spending.

The Non‑Health Products and Services Sourcing team is responsible for managing the procurement of services and non‑health product categories across the Global Fund Secretariat, including procurement services, professional services, IT, facilities, and other operational support. This includes the category strategy, supplier performance management and contract management of outsourced procurement service providers such as Procurement Service Agents (PSAs), UN agencies, GDF and others, who support the Pooled Procurement Mechanism (PPM) and broader sourcing operations and it includes the procurement of services to deliver Strategic Initiatives (SI) financed through Catalytic Investment, Set‑Aside, and other targeted investments.

Under the supervision of the Senior Specialist, Services Procurement (SI), the Associate Specialist, Services Procurement (SI) supports the operational delivery of services procurement for Strategic Initiatives, with an estimated spend of up to USD 500M in GC8. Working under the direction of the Senior Specialist, the role ensures that SI related procurements are executed in a timely, compliant, and well coordinated manner, enabling effective delivery of Strategic Initiatives.

The role focuses on the day to day, end‑to‑end execution and administration of services procurements, while contributing to monitoring, reporting, in coordination with CI PMO and internal stakeholders. It plays a key role in ensuring predictability, quality, and transparency across SI financed procurement activities and works closely together with key SI stakeholders.

Key Responsibilities

Operational Procurement Management

1. Operational delivery of SI services procurement

Manage SI‑related services procurements end‑to‑end under supervision, including preparation of solicitation documents, coordination of procurement processes, and execution of tenders in line with approved sourcing approaches, for a total volume of up to USD 500M.

2. Tender administration and evaluation support

Support the administration of RfPs and other solicitation processes, including coordination of TECs, management of vendor communications, documentation of evaluations, and preparation of award materials.

3. Stakeholder coordination

Coordinate with the CI PMO, SI teams, Finance, Legal, and vendors to support smooth execution of procurement activities and timely resolution of operational issues.

4. Tracking, monitoring, and reporting

Track procurement milestones, contract status, and utilization of SI‑financed services, contributing data and inputs to absorption monitoring and reporting to CI PMO and management.

5. Process discipline and compliance

Apply Global Fund procurement policies, procedures, and tools consistently, ensuring high‑quality documentation and flagging risks, delays, or deviations for escalation.

6. Continuous learning and improvement

Contribute to improving SI procurement delivery by identifying operational efficiencies, capturing lessons learned, and strengthening execution practices.

Subject to change by the Executive Director at any time at their sole discretion.

Qualifications

Essential:

University degree in business administration, procurement and supply chain management, public health, or a related field.

Desirable:

Professional Certifications in Project/Supply Chain/ Procurement/Contract Management/Negotiation

Experience

Essential:

Minimum 3 years of experience in procurement and sourcing.
Demonstrated experience managing procurement services and/or indirect spend categories (e.g., technical assistance, professional services).
Experience implementing procurement policy, ensuring compliance and implementing performance frameworks.

Desirable:

Experienced working in a matrix organization
Familiarity with the Global Fund’s operating model, governance and sourcing frameworks
Working experience in health product procurement and supply chain management with Low Middle-Income Countries

Competencies

Languages:

An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.

Functional Competencies: